Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Professional, friendly, and welcoming interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks, priorities, and deadlines.
• Ability to work independently and as part of a team.
• Proficiency with Microsoft Office, Google Workspace, email, calendars, and standard office equipment.
• Ability to learn and use parish database and church-management software.
• Ability to handle confidential and sensitive information with discretion.
• Commitment to providing excellent service to parishioners and supporting parish ministries.

Nice To Haves

• Previous administrative or office experience.
• Experience working in a church, parish, nonprofit, school, or community organization.
• Practicing Catholic, with demonstrated respect for and commitment to the teachings and mission of the Catholic Church.

Responsibilities

• Provide general administrative and clerical support to the pastor, parish staff, and ministries.
• Answer and direct telephone calls, respond to emails, and welcome parishioners and visitors.
• Maintain parish calendars, schedules, appointments, and meeting arrangements.
• Prepare correspondence, letters, reports, forms, bulletins, flyers, and other parish communications.
• Maintain organized parish files, records, and documents; process mail and other office materials.
• Order and maintain office supplies and equipment, and perform photocopying, scanning, filing, data entry, and other routine office tasks.
• Maintain parishioner information in the parish database and enter or update sacramental, membership, registration, and other parish records.
• Assist with parish registrations, directory information, and stewardship records; prepare reports and lists for staff, ministries, and events.
• Maintain confidentiality of parishioner and sacramental information.
• Assist with preparation and distribution of the weekly parish bulletin and update parish communications, calendars, announcements, and informational materials.
• Assist with website, email, social media, or other parish communications as assigned, and help ensure parishioners receive accurate and timely information.
• Serve as a welcoming first point of contact, respond to questions and requests, and direct individuals to appropriate parish staff.
• Assist parishioners with patience, compassion, discretion, and respect, helping foster a welcoming environment reflecting Catholic hospitality and service.
• Support the mission, teachings, values, and ministries of the Catholic Church and represent the parish professionally and respectfully.
• Work collaboratively with the pastor, parish staff, volunteers, ministry leaders, and diocesan personnel.
• Attend staff meetings and training as required and follow parish and diocesan policies and procedures.
• Perform other duties as assigned by the pastor or parish administrator.