Administrative Assistant

Mars • Chicago, IL

11d • $32 - $44

About The Position

The Administrative Assistant provides comprehensive administrative support to one or more leaders at Mars, helping manage calendars, coordinate meetings and travel, submit expenses, and support day-to-day business operations in a fast-paced corporate environment. The role also serves as a liaison among executives, internal teams, and external partners.

Requirements

• High school diploma required.
• At least 3 years of administrative assistant or executive support experience.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to prioritize competing deadlines.

Nice To Haves

• Associate's or bachelor's degree preferred.

Responsibilities

• Manage complex calendars and schedule meetings across multiple time zones.
• Coordinate domestic and international travel arrangements, including travel visa management.
• Prepare and submit expense reports.
• Organize meetings, conference rooms, catering, and virtual meeting logistics.
• Coordinate team events, leadership meetings, and off-site activities.
• Serve as a liaison between executives, internal teams, and external partners.

Benefits

• Company bonus.
• Medical and dental benefits.
• Participation in a 401(k) plan.
• Paid time off benefits.
• Learning and development support from day one, including access to Mars University.
• Industry-competitive salary and benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED