Assistant - Administrative

Archdiocese of St. Louis•Bloomsdale, MO

12d

About The Position

The Administrative Assistant provides professional, organized, and welcoming administrative support to the pastor, parish staff, ministries, and parishioners. The position serves as an important point of contact for the parish office and helps ensure that daily administrative operations are conducted efficiently in support of the mission and ministries of the Catholic Church. The role supports parish administration, recordkeeping, communications, and parishioner service. It requires handling confidential information with discretion, collaborating with parish and diocesan personnel, and representing the parish in a professional, respectful, and welcoming manner. The position follows parish and diocesan policies and procedures and performs other duties as assigned by the pastor or parish administrator.

Requirements

Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Professional, friendly, and welcoming interpersonal skills.
Strong attention to detail and accuracy.
Ability to manage multiple tasks, priorities, and deadlines.
Ability to work independently and as part of a team.
Proficiency with Microsoft Office, Google Workspace, email, calendars, and standard office equipment.
Ability to learn and use parish database and church-management software.
Ability to handle confidential and sensitive information with discretion.
Commitment to providing excellent service to parishioners and supporting parish ministries.

Nice To Haves

Previous administrative or office experience.
Experience working in a church, parish, nonprofit, school, or community organization.
Practicing Catholic, with demonstrated respect for and commitment to the teachings and mission of the Catholic Church.

Responsibilities

Provide general administrative and clerical support to the pastor, parish staff, and ministries.
Answer and direct telephone calls, respond to emails, and welcome parishioners and visitors.
Maintain parish calendars, schedules, appointments, and meeting arrangements.
Prepare correspondence, letters, reports, forms, bulletins, flyers, and other parish communications.
Maintain organized parish files, records, and documents; process mail and other office materials.
Order and maintain office supplies and equipment, and perform photocopying, scanning, filing, data entry, and other routine office tasks.
Maintain parishioner information in the parish database and enter or update sacramental, membership, registration, and other parish records.
Assist with parish registrations, directory information, and stewardship records; prepare reports and lists for staff, ministries, and events.
Maintain confidentiality of parishioner and sacramental information.
Assist with preparation and distribution of the weekly parish bulletin and update parish communications, calendars, announcements, and informational materials.
Assist with website, email, social media, or other parish communications as assigned, and help ensure parishioners receive accurate and timely information.
Serve as a welcoming first point of contact, respond to questions and requests, and direct individuals to appropriate parish staff.
Assist parishioners with patience, compassion, discretion, and respect, helping foster a welcoming environment reflecting Catholic hospitality and service.
Support the mission, teachings, values, and ministries of the Catholic Church and represent the parish professionally and respectfully.
Work collaboratively with the pastor, parish staff, volunteers, ministry leaders, and diocesan personnel.
Attend staff meetings and training as required and follow parish and diocesan policies and procedures.
Perform other duties as assigned by the pastor or parish administrator.