Administrative Assistant [FT]

MIRROR INC•Topeka, KS

About The Position

The Administrative Assistant supports the clinical programs and services at Mirror treatment facilities and handles clerical duties at the assigned location. Under the administrative supervision of designated site management, the role operates in accordance with Board of Directors policies and applicable laws and regulations. Duties include answering phones, preparing documents, collecting and depositing client fees, maintaining client files and confidentiality, and assisting with daily administrative operations. Some responsibilities, such as maintaining financial records or distributing client food stamps, depend on the location.

Requirements

High school diploma or General Educational Development certificate.
Experience in administrative, secretarial, or clerical tasks.
Computer experience and ability to prepare program- and client-related materials efficiently using word-processing software.
Good reading and writing skills.
Ability to organize and prioritize multiple tasks.
Pleasant, business-like telephone skills.
Awareness of the disease of addiction.
Must pass a KBI, NCIC, and other required security checks; KDOC and BOP requirements apply.
Employees diagnosed with a substance use disorder or behavioral addiction/compulsion must have at least two consecutive years of abstinence from intoxicating substances and addiction symptoms and be in full sustained remission.
Proficient computer skills or experience and/or skills working with an Electronic Health Record.
The position may involve bending, walking stairs, and occasionally lifting up to 40 pounds.

Nice To Haves

Vocational and/or post-secondary training in secretarial services would be desirable.

Responsibilities

Assist designated site management with paperwork for outpatient and residential programs.
Answer telephone calls professionally; accurately record and communicate messages, including long-distance call information, to the appropriate staff.
Prepare client- and program-related materials using word-processing software.
Maintain client and program confidentiality as required by federal law.
Maintain agency-required financial records and check client accounts and other fiscal records for accuracy when required by the location.
Collect and deposit client fees and assist with fee collection.
Maintain, record, and distribute client food stamps according to agency policy and federal law when required by the location.
Keep copies of official program communications and client-related materials in designated files.
Duplicate records and papers as needed.
Collect and deliver mail and other papers as necessary.
Work cooperatively with the administrative office to complete required paperwork, reports, and other requested information.
Perform other job-related functions as directed by the designated site Facility Coordinator.