Operations Administrative Assistant - Mid Shift

Shamrock Foods•Marana, AZ

12d

About The Position

The Operations Administrative Assistant provides administrative support to the Operations Department by performing essential duties and other assigned tasks. The role tracks, analyzes, reports, and updates operations and performance statistics; maintains personnel and training records; coordinates meetings; manages departmental expenses and supply orders; updates calendars and meeting minutes; creates communications materials; and assists with flight bookings and special projects. Regular and reliable attendance is required, and the employee may cover or assist in other areas as needed. The shift is approximately 12 p.m. to 9 p.m., Sunday through Thursday or Monday through Friday.

Requirements

High school diploma or GED preferred.
Four years of related experience and/or training required.
Proficiency in the Microsoft Office Suite and standard office hardware, including 10-key by touch, required.
Excellent communication skills and attention to detail required.
Ability to work flexible hours, holidays, and some weekends required.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to interpret instructions provided in written, oral, diagram, or schedule form.

Responsibilities

Track, analyze, report, and update statistics for operations and performance records.
Track, organize, and support recognition and appreciation programs.
Maintain personnel files and enter training records.
Coordinate and arrange meetings, prepare agendas, and reserve and prepare facilities.
Process, research, and track departmental expenses; order office supplies and uniforms.
Update the Operations calendar and record or transcribe meeting minutes.
Create flyers for events, promotions, and associate communications.
Book flights, track credit flights, and assist with related special projects.
Maintain regular and reliable attendance.
Cover or assist in other areas as needed.