Entry Level Administrative Assistant Resume Example

Common Responsibilities Listed on Entry Level Administrative Assistant Resumes:

  • Schedule appointments and meetings for executives and managers
  • Answer and direct phone calls and emails to appropriate personnel
  • Maintain and update company databases and files
  • Prepare and distribute memos, letters, and other correspondence
  • Assist with the preparation of reports and presentations
  • Order and maintain office supplies and equipment
  • Coordinate travel arrangements for employees
  • Assist with onboarding new employees and maintaining employee records
  • Manage incoming and outgoing mail and packages
  • Provide general administrative support to the office as needed


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Entry Level Administrative Assistant Resume Example:

An Entry Level Administrative Assistant role involves supporting the administrative needs of a business. For example, this includes organizing schedules, managing travel logistics, creating efficient databases, and facilitating meetings and events. When crafting your resume, it’s important to include relevant work experiences that demonstrate your organizational abilities, attention to detail and commitment to getting the job done. Additionally, emphasize the importance of collaborative efforts, such as working with both experienced and new administrative assistants.
Haley Wilson
(233) 668-7765
Entry Level Administrative Assistant
Highly organized and detail-oriented professional seeking an Entry Level Administrative Assistant position to bring excellent organizational skills and coordination abilities to increase efficiency of the company operations. Possessing excellent communication skills and ability to think both critically and creatively, which will ensure successful support of the administrative operations. Seeking to leverage my experiences in administrative support to contribute to the long-term success of the organization.
Administrative Assistant
09/2022 – Present
Admin Aide Inc.
  • Organized and managed the schedule and travel itineraries of upper management, resulting in a 10% increase in their productivity.
  • Created and maintained spreadsheets and databases, streamlining the company's administrative processes.
  • Coordinated and organized meetings and events, improving the overall efficiency of the company.
Administrative Assistant Intern
04/2022 – 07/2022
Assistants 'R' Us
  • Assisted in scheduling and organizing meetings and events, gaining experience in administrative support.
  • Shadowed and assisted experienced administrative assistants, learning how to handle various administrative tasks.
  • Participated in team meetings and training sessions, learning best practices for administrative support.
01/2022 – 04/2022
Alveria Solutions
  • Excellent organizational skills
  • Detail oriented
  • Highly proficient in Microsoft Office Suite
  • Strong communication and interpersonal skills
  • Good time management and multi-tasking abilities
  • Ability to work with minimal supervision
  • Adaptability and creativity
  • Proven ability to handle confidential information
  • Accuracy and attention to detail
  • Ability to prioritize tasks
  • Positive attitude and strong work ethic
  • Proactive and organized approach to work
  • Ability to meet deadlines and follow up on tasks
  • Excellent customer service and problem-solving skills
Associate of Applied Science in Human Resources
2016 - 2020
University of North Carolina Greensboro
Greensboro, NC

Top Skills & Keywords for Entry Level Administrative Assistant Resumes:

Hard Skills

  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Data Entry and Management
  • Calendar Management and Scheduling
  • Customer Service and Communication
  • Filing and Record Keeping
  • Travel Arrangements and Expense Reports
  • Meeting Coordination and Minutes
  • Reception and Phone Etiquette
  • Office Equipment Operation (Copiers, Printers, Scanners)
  • Email Management and Correspondence
  • Research and Information Gathering
  • Proofreading and Editing

Soft Skills

  • Organization and Attention to Detail
  • Time Management and Prioritization
  • Communication and Interpersonal Skills
  • Multitasking and Task Management
  • Problem Solving and Critical Thinking
  • Adaptability and Flexibility
  • Customer Service and Client Relations
  • Teamwork and Collaboration
  • Professionalism and Work Ethic
  • Initiative and Proactivity
  • Confidentiality and Discretion
  • Technology and Software Proficiency

Resume Action Verbs for Entry Level Administrative Assistants:

  • Organized
  • Coordinated
  • Managed
  • Prioritized
  • Communicated
  • Assisted
  • Scheduled
  • Prepared
  • Filed
  • Responded
  • Monitored
  • Updated
  • Arranged
  • Facilitated
  • Liaised
  • Expedited
  • Drafted
  • Proofread

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Resume FAQs for Entry Level Administrative Assistants:

How long should I make my Entry Level Administrative Assistant resume?

For Entry Level Administrative Assistants, a one-page resume is typically sufficient. Since you may not have extensive work experience, it's important to prioritize the most relevant skills and accomplishments. Focus on any internships, volunteer work, or coursework that demonstrates your ability to handle administrative tasks and work collaboratively with others. Use concise language and bullet points to describe your experience and achievements, and be sure to tailor your resume for each job application. By keeping your resume to one page, you'll ensure that every piece of information is relevant and valuable to potential employers.

What is the best way to format a Entry Level Administrative Assistant resume?

The best way to format an Entry Level Administrative Assistant resume is to create a clear, concise, and visually appealing document that effectively showcases your skills, experience, and achievements. Here are some tips and recommendations for formatting an Entry Level Administrative Assistant resume: Consistent formatting: Ensure consistency in formatting throughout your resume, including font size, typeface, and spacing. Using a consistent format helps make your resume easy to read and navigate, making it more likely that hiring managers will review your entire document. Clear section headings: Clearly label each section of your resume (e.g., "Summary," "Experience," "Skills," "Education") with bold or underlined headings. This helps guide the reader's eye and makes it easier for them to find the information they're looking for. Use bullet points: Use bullet points to present your experience and achievements in a concise and easy-to-read format. This helps break up large blocks of text and enables hiring managers to quickly scan your resume for relevant information. Highlight relevant skills: As an Entry Level Administrative Assistant, it's important to highlight any relevant skills you have that would make you a strong candidate for the position. This could include proficiency in Microsoft Office, strong organizational skills, or experience with data entry. Include any relevant experience: If you have any relevant experience, such as internships or volunteer work, be sure to include it on your resume. This can help demonstrate your skills and show that you have experience in the field. Proofread carefully: Before submitting your resume, be sure to proofread it carefully for any errors or typos. A well-written and error-free resume can help make a strong first impression on hiring managers.

Which keywords are important to highlight in a Entry Level Administrative Assistant resume?

As an Entry Level Administrative Assistant, it is essential to highlight specific keywords and action verbs in your resume to showcase your skills and experience effectively. These keywords will help your resume stand out to potential employers and demonstrate your ability to perform administrative tasks efficiently. Here are some important keywords and action verbs to consider incorporating into your resume: 1. Organization: Emphasize your ability to maintain an organized workspace, manage files, and prioritize tasks. Use action verbs such as "coordinated," "organized," "maintained," and "managed." 2. Communication: Highlight your written and verbal communication skills, as well as your ability to interact professionally with clients, colleagues, and supervisors. Use action verbs like "communicated," "presented," "collaborated," and "liaised." 3. Time Management: Showcase your ability to manage your time effectively, meet deadlines, and multitask. Use action verbs

How should I write my resume if I have no experience as a Entry Level Administrative Assistant?

Writing a resume with little to no experience as an Entry Level Administrative Assistant can be challenging, but there are ways to make your resume stand out. By focusing on your transferable skills, relevant coursework, and demonstrating your passion for administrative work, you can create an effective resume. Here are some tips to help you craft a strong resume: Emphasize transferable skills: Even if you don't have direct administrative experience, you likely have transferable skills that are valuable in the field. These can include communication, organization, time management, attention to detail, problem-solving, and customer service. Make sure to highlight these skills throughout your resume. Showcase relevant coursework: If you've taken any courses, either in school or as part of your previous roles, that are related to administrative work, make sure to include them on your resume. This can include courses in business administration, office management, or computer skills. Explain your role in these courses and the impact they had on your skillset. Highlight education and certifications: If you have a degree in a relevant field, such as business administration or office management, be sure to mention it. Additionally, include any administrative certifications or courses you've completed, such as Microsoft Office Specialist or Administrative Assistant courses from platforms like Coursera or Udemy. Demonstrate your passion for administrative work: In your resume, make sure to convey your enthusiasm for administrative work. This can include discussing any volunteer work you've done in administrative roles, or any extracurricular activities that demonstrate your interest in the field. Additionally, make sure to tailor your resume to the specific administrative role you're applying for, highlighting any relevant experience or skills. By following these tips, you can create a strong resume that showcases your transferable skills, relevant coursework, and passion for administrative work. Remember to tailor your resume to the specific role you're applying for, and to highlight any relevant experience or skills you have. Good luck!

Compare Your Entry Level Administrative Assistant Resume to a Job Description:

See how your Entry Level Administrative Assistant resume compares to the job description of the role you're applying for.

Our new Resume to Job Description Comparison tool will analyze and score your resume based on how well it aligns with the position. Here's how you can use the comparison tool to improve your Entry Level Administrative Assistant resume, and increase your chances of landing the interview:

  • Identify opportunities to further tailor your resume to the Entry Level Administrative Assistant job
  • Improve your keyword usage to align your experience and skills with the position
  • Uncover and address potential gaps in your resume that may be important to the hiring manager

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