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Entry Level Data Entry Resume Example

by
Dave Fano
Reviewed by
Harriet Clayton
Last Updated
June 12, 2025
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Entry Level Data Entry Resume Example:

Kelsey Kowalski
[email protected]
•
(103) 921-9064
•
linkedin.com/in/kelsey-kowalski
•
@kelsey.kowalski
•
Entry Level Data Entry
Detail-oriented Entry Level Data Entry professional with 3+ years of experience in data management and accuracy optimization. Proficient in advanced Excel and data visualization tools, achieving a 30% increase in data processing efficiency. Specializes in streamlining workflows and enhancing data integrity for organizational success.
WORK EXPERIENCE
Entry Level Data Entry
03/2024 – Present
DataWorks Inc.
  • Streamlined data entry processes by implementing automated validation scripts, reducing errors by 30% and increasing data processing speed by 25%.
  • Led a team of three junior data entry clerks, providing training and mentorship that improved team productivity by 20% within six months.
  • Collaborated with IT to integrate a new data management system, enhancing data retrieval efficiency and reducing data access time by 40%.
Database Coordinator
06/2023 – 02/2024
DataMasters LLC.
  • Developed a standardized data entry protocol that improved accuracy by 15% and reduced data discrepancies across multiple departments.
  • Managed a project to digitize 10,000+ paper records, successfully completing the task two weeks ahead of schedule and under budget.
  • Utilized advanced Excel functions and macros to automate repetitive tasks, saving the team approximately 10 hours of work per week.
Data Entry Specialist
12/2022 – 05/2023
DataPro Solutions
  • Accurately entered and maintained a database of over 5,000 customer records, achieving a 98% accuracy rate in data entry tasks.
  • Assisted in the migration of legacy data to a new CRM system, ensuring data integrity and minimal downtime during the transition.
  • Participated in a cross-functional team to identify data entry bottlenecks, contributing to a 10% increase in overall data processing efficiency.
SKILLS & COMPETENCIES
  • Data Quality Assurance and Validation
  • Educational Records Management
  • FERPA Compliance and Privacy Protection
  • High-Volume Data Processing
  • Database Integrity Analysis
  • Process Optimization and Workflow Enhancement
  • Student Information Systems Management
  • Microsoft Excel Advanced Functions
  • Salesforce Education Cloud
  • Google Workspace for Education
  • PowerSchool Administration
  • OCR Technology Integration
  • AI-Assisted Data Verification
COURSES / CERTIFICATIONS
Certified Data Entry Specialist (CDES)
04/2023
International Association of Administrative Professionals (IAAP)
Microsoft Office Specialist (MOS) Certification
04/2022
Microsoft
International Association of Administrative Professionals (IAAP) Certified Administrative Professional (CAP)
04/2021
International Association of Administrative Professionals (IAAP)
Education
Associate of Applied Science in Information Technology
2016 - 2020
Portland Community College
Portland, OR
Data Entry Specialist
Database Management
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What makes this Entry Level Data Entry resume great

An Entry Level Data Entry resume should showcase clear achievements. This example highlights measurable efficiency gains and automation skills. It demonstrates leadership in maintaining data accuracy. Process optimization and data integrity remain crucial in 2025. The candidate’s impact is evident through specific accomplishments and relevant technical skills, making their value easy to recognize quickly.

Entry Level Data Entry Resume Template

Contact Information
[Full Name]
[email protected] • (XXX) XXX-XXXX • linkedin.com/in/your-name • City, State
Resume Summary
Entry Level Data Entry professional with [X] months of experience in [data management software] and proficiency in [specific data entry skills]. Demonstrated accuracy rate of [percentage] and average typing speed of [X] WPM at [Previous Company/Internship]. Skilled in [relevant software] and [data verification technique], seeking to apply strong attention to detail and efficient data processing capabilities to contribute to streamlined operations and data integrity at [Target Company].
Work Experience
Most Recent Position
Job Title • Start Date • End Date
Company Name
  • Streamlined [specific data entry process] using [software/tool], increasing daily data processing capacity by [X%] and reducing error rates from [Y%] to [Z%]
  • Collaborated with [department] to implement [data validation method], resulting in [X%] improvement in data accuracy and saving approximately [Y] hours per week in error correction
Previous Position
Job Title • Start Date • End Date
Company Name
  • Processed an average of [X] records per day with [Y%] accuracy, consistently exceeding department KPIs by [Z%]
  • Assisted in training [X] new team members on [specific data entry procedures], reducing onboarding time by [Y%] and ensuring consistent data quality across the team
Resume Skills
  • Basic Computer Literacy & Typing Skills
  • Attention to Detail & Accuracy
  • Data Entry & Data Management
  • [Preferred Data Entry Software, e.g., Microsoft Excel, Google Sheets]
  • Time Management & Organization
  • Data Verification & Quality Control
  • [Basic Database Knowledge, e.g., Access, MySQL]
  • Communication & Interpersonal Skills
  • Problem-Solving & Critical Thinking
  • [Industry-Specific Data Handling, e.g., CRM Systems, Inventory Management]
  • Confidentiality & Data Security Awareness
  • [Specialized Data Entry Technique, e.g., OCR, Data Cleansing]
    • Certifications
    Official Certification Name
    Certification Provider • Start Date • End Date
    Official Certification Name
    Certification Provider • Start Date • End Date
    Education
    Official Degree Name
    University Name
    City, State • Start Date • End Date
    • Major: [Major Name]
    • Minor: [Minor Name]

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    Resume writing tips for Entry Level Data Entrys

    Entry level data entry resumes must balance clarity with relevance to stand out in quick scans. While basic skills are expected, showcasing measurable accuracy and tailored summaries can elevate your application. Focus on aligning your resume with the specific job requirements to make a strong impression.
    • Use a clean, searchable job title that matches the posting exactly to ensure your resume passes initial filters and grabs attention.
    • Craft a concise summary that highlights your direct relevance to data entry tasks, emphasizing your ability to contribute immediately.
    • Write bullet points that quickly communicate clear value and outcomes, such as accuracy improvements or data management efficiencies.
    • Include specific skills beyond basics, like accuracy rates, database software proficiency, and quality control experience, to demonstrate depth.

    Common Responsibilities Listed on Entry Level Data Entry Resumes:

    • Input and verify data accuracy using advanced data entry software tools.
    • Collaborate with cross-functional teams to ensure data integrity and consistency.
    • Utilize AI-driven tools to automate repetitive data entry tasks efficiently.
    • Maintain confidentiality and security of sensitive information in digital databases.
    • Participate in agile team meetings to align data entry tasks with project goals.

    Entry Level Data Entry resume headline examples:

    Messy titles can distract from strong entry level data entry experience. Start with a clean, searchable title that matches the job posting. Most Entry Level Data Entry job descriptions use a clear, specific title. Keep yours simple and direct for maximum impact. Headlines are optional but should highlight your specialty if used.

    Strong Headlines

    Detail-Oriented Data Entry Specialist with 60 WPM Typing Speed

    Weak Headlines

    Entry-Level Data Entry Clerk Seeking Opportunity

    Strong Headlines

    Certified Data Entry Professional Proficient in Advanced Excel Macros

    Weak Headlines

    Recent Graduate with Good Computer Skills

    Strong Headlines

    Efficient Data Processor with Experience in Healthcare Information Systems

    Weak Headlines

    Hardworking Individual Looking for Data Entry Position
    🌟 Expert Tip
    "Applicant Tracking Systems filter out resumes that don’t match key job description terms. The average job listing contains 43 keywords, yet most candidates only match about 51%. - Jeff Su, Product Marketing at Google, Career Content Creator

    Resume Summaries for Entry Level Data Entrys

    A strong entry level data entry summary shows more than qualifications - it shows direct relevance to the role. Your summary serves as your elevator pitch, immediately connecting your background to what employers need. This strategic positioning helps you stand out among other candidates by demonstrating how your skills translate to data entry success. Most job descriptions require that Entry Level Data Entry candidates have certain experience. That means this isn't a detail to bury. You need to make it stand out in your summary. Highlight relevant coursework, internships, or transferable skills from other roles. Skip objectives unless you have zero relevant experience.

    Strong Summaries

    • Detail-oriented professional with 98% accuracy in data entry tasks during internship. Proficient in Excel, SQL, and Salesforce CRM. Eager to leverage strong organizational skills and typing speed of 80 WPM to contribute to efficient data management and analysis in a fast-paced environment.

    Weak Summaries

    • Entry-level data entry professional with good typing skills and attention to detail. Familiar with Microsoft Office suite and basic data entry software. Looking for an opportunity to start my career in a data-focused role and learn new skills on the job.

    Strong Summaries

    • Recent graduate with certification in Advanced Data Entry Techniques. Experienced in using OCR technology and automated data capture systems. Demonstrated ability to process 500+ records daily with 99% accuracy during academic projects. Committed to continuous learning in data management best practices.

    Weak Summaries

    • Recent graduate seeking an entry-level data entry position. Quick learner with strong organizational abilities and good communication skills. Eager to contribute to a company's data management efforts and grow professionally in a supportive work environment.

    Strong Summaries

    • Ambitious data entry specialist with expertise in healthcare terminology and HIPAA compliance. Skilled in using electronic health record systems and medical coding software. Reduced data processing time by 25% through implementation of macros during internship. Seeking to apply technical skills in a healthcare setting.

    Weak Summaries

    • Hardworking individual with a passion for accuracy and efficiency in data entry tasks. Comfortable working with computers and various software programs. Seeking a role where I can apply my skills and gain experience in the field of data management.

    Resume Bullet Examples for Entry Level Data Entrys

    Strong Bullets

    • Processed 500+ customer records daily with 99.8% accuracy, reducing data entry backlog by 30% within first month

    Weak Bullets

    • Entered customer information into company database

    Strong Bullets

    • Implemented new data validation procedure, decreasing error rates by 15% and improving overall data quality

    Weak Bullets

    • Assisted with various data entry tasks as assigned

    Strong Bullets

    • Collaborated with IT team to automate repetitive tasks, increasing department efficiency by 25% and saving 10 hours weekly

    Weak Bullets

    • Maintained accurate records and met daily quotas

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    🌟 Expert tip
    "Your resume should show the tools and systems you actually use to keep things running that are relevant to the job. Mention the platforms, systems, automations, or tools you’ve worked with (and what those tools helped you do better)." - Lara Perlstein, VP of Operations

    Essential skills for Entry Level Data Entrys

    Listing "Microsoft Excel" and "fast typing" sounds basic, but hiring managers need more depth. Most Entry Level Data Entry job descriptions highlight accuracy rates, database management, quality control, and attention to detail under tight deadlines. Your resume should showcase these skills through specific metrics like "maintained 99.8% accuracy while processing 500+ records daily" rather than generic software lists.

    Hard Skills

    • Data Entry Accuracy
    • Typing Speed and Accuracy
    • Microsoft Excel
    • Database Management
    • Data Analysis
    • Attention to Detail
    • Time Management
    • Organizational Skills
    • Computer Literacy
    • Data Verification
    • Data Cleansing
    • Data Formatting

    Soft Skills

    • Attention to Detail
    • Accuracy and Precision
    • Organizational Skills
    • Time Management and Prioritization
    • Adaptability and Flexibility
    • Communication Skills
    • Problem Solving and Critical Thinking
    • Analytical Skills
    • Teamwork and Collaboration
    • Multitasking
    • Computer Skills
    • Data Entry Speed and Accuracy

    Resume Action Verbs for Entry Level Data Entrys:

    • Analyzed
    • Entered
    • Validated
    • Maintained
    • Updated
    • Reviewed
    • Organized
    • Extracted
    • Transcribed
    • Verified
    • Compiled
    • Categorized
    • Cleansed
    • Standardized
    • Consolidated
    • Merged
    • Calculated
    • Audited

    Tailor Your Entry Level Data Entry Resume to a Job Description:

    Highlight Your Accuracy and Speed

    Emphasize your ability to maintain high accuracy and speed in data entry tasks by including specific metrics or examples from past experiences. Mention any recognition or feedback received for your attention to detail and efficiency. Use quantifiable achievements to demonstrate your capability in handling large volumes of data without compromising quality.

    Showcase Proficiency with Data Entry Software

    Identify the specific data entry software or tools mentioned in the job description and highlight your experience with them. If you have used similar software, describe your transferable skills and adaptability to new tools. Include any relevant certifications or training that demonstrate your proficiency and commitment to mastering these technologies.

    Emphasize Organizational Skills

    Detail your ability to manage and organize data effectively, ensuring easy retrieval and accuracy. Highlight experiences where you successfully implemented or improved data management systems or processes. Use examples to illustrate your capability in maintaining organized records and contributing to efficient workflow operations.

    ChatGPT Resume Prompts for Entry Level Data Entrys

    Listing tools like Microsoft Excel, Google Sheets, or data management software is easy. Showing how you used them to improve accuracy, speed, or data organization? That’s where many Entry Level Data Entry resumes fall short. AI tools like Teal and the ChatGPT resume builder help turn your daily tasks into clear, measurable achievements. Make your resume stand out. Use the prompts below to get started.

    Entry Level Data Entry Prompts for Resume Summaries

    1. Create a resume summary for me that highlights my experience using [tool/software] to maintain data accuracy and support team efficiency in an Entry Level Data Entry role.
    2. Write a summary emphasizing my ability to quickly input and verify large volumes of data while ensuring error-free records and meeting deadlines.
    3. Generate a summary showcasing my attention to detail and proficiency with [specific tool] to improve data processing speed and reliability.

    Entry Level Data Entry Prompts for Resume Bullets

    1. Write a bullet point describing how I used [tool] to increase data entry accuracy by [percentage] and reduce processing time by [number] hours per week.
    2. Craft a bullet that explains how I managed and organized [type of data] to support team projects and improve reporting efficiency.
    3. Generate a bullet highlighting my role in verifying and correcting data errors, resulting in a [percentage] decrease in discrepancies over [time period].

    Entry Level Data Entry Prompts for Resume Skills

    1. List key skills for an Entry Level Data Entry role emphasizing proficiency in [software/tools], attention to detail, and data accuracy.
    2. Create a skills section that highlights my ability to use [tool], manage large datasets, and maintain confidentiality.
    3. Generate a skills list focusing on fast and accurate data input, familiarity with [software], and strong organizational skills.

    Resume FAQs for Entry Level Data Entrys:

    How long should I make my Entry Level Data Entry resume?

    For an Entry Level Data Entry resume, aim for one page. This length is ideal as it allows you to present your skills and experiences concisely, which is crucial for entry-level roles where extensive work history is uncommon. Use bullet points to highlight relevant skills and achievements, and tailor your resume to the job description by focusing on specific data entry tasks and software proficiencies that match the employer's needs.

    What is the best way to format my Entry Level Data Entry resume?

    A chronological format is best for an Entry Level Data Entry resume, as it clearly outlines your educational background and any relevant work experience in a straightforward manner. This format helps employers quickly assess your qualifications. Key sections to include are Contact Information, Objective, Education, Skills, and Experience. Use clear headings and consistent font styles to enhance readability, and ensure your contact information is prominently displayed.

    What certifications should I include on my Entry Level Data Entry resume?

    Relevant certifications for Entry Level Data Entry roles include Microsoft Office Specialist (MOS), Certified Data Entry Specialist (CDES), and ICDL (International Computer Driving License). These certifications demonstrate proficiency in essential software and data management skills, which are highly valued in the industry. Present certifications in a dedicated section, listing the certification name, issuing organization, and date obtained, to highlight your commitment to professional development.

    What are the most common mistakes to avoid on a Entry Level Data Entry resume?

    Common mistakes on Entry Level Data Entry resumes include typos, lack of specific skills, and irrelevant information. Avoid these by thoroughly proofreading your resume, focusing on data entry-specific skills like typing speed and accuracy, and omitting unrelated job experiences. Additionally, ensure your resume is tailored to each application by incorporating keywords from the job description, which can improve your chances of passing through applicant tracking systems.

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