Operations Administrative Assistant

Comfort Systems USA•Louisville, CO

8d•$20 - $30

About The Position

Design Mechanical, a wholly owned subsidiary of Comfort Systems USA, is seeking a highly organized and detail-oriented Operations Administrative Assistant to support its Service operations team in Louisville, Colorado. The role supports the smooth and efficient functioning of daily business activities and requires a proactive, resourceful person who can manage multiple priorities in a fast-paced environment. The position is non-exempt and eligible for overtime, with a wage range of $20.00–$30.00 per hour depending on experience. It reports to the Service Office Manager. The role includes maintaining customer records and coordinating new customer setup; managing revisions to documents and workflows; coordinating inventory and part storage locations; managing filter orders and vendor communication; and providing administrative and logistical support to service coordinators. Design Mechanical has nearly 300 employees across its Colorado locations and is part of Comfort Systems USA, a $3 billion company.

Requirements

Proven experience in an administrative or operations support role.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal abilities.
Ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

Proficiency in Microsoft Office Suite.
Familiarity with inventory or project management systems.

Responsibilities

Enter and maintain accurate customer information in the system.
Coordinate with sales and operations teams to ensure timely and accurate setup of new customer profiles.
Update customer records as needed and maintain data integrity and accessibility across departments.
Manage document and operational workflow revisions, track changes, and maintain version control.
Communicate updates clearly to relevant teams.
Maintain documentation accuracy and compliance with internal standards.
Track and organize part storage locations in collaboration with inventory and warehouse teams.
Help ensure parts are properly labeled, stored, and accessible, supporting timely access for field operations.
Manage filter orders for projects, including tracking, documentation, and vendor coordination.
Maintain current records of filter storage locations and communicate with internal teams and vendors to support timely delivery and prevent project delays.
Provide administrative and logistical support to service coordinators.
Assist with scheduling, service documentation, and tracking service requests.
Facilitate communication between teams and ensure timely follow-ups to enhance service delivery.