Operations Administrative Assistant

Comfort Systems • Louisville, CO

19h • Onsite

About The Position

Design Mechanical is seeking a highly organized and detail-oriented Operations Administrative Assistant to support its operations team. The role helps ensure the smooth and efficient functioning of daily business activities and calls for a proactive, resourceful person who can manage multiple priorities in a fast-paced environment. The position is in the Service department and reports to the Service Office Manager. It is based in Louisville, Colorado, is non-exempt and eligible for overtime, and pays $20.00–$30.00 per hour depending on experience.

Requirements

• Proven experience in an administrative or operations support role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

• Proficiency in the Microsoft Office Suite.
• Familiarity with inventory or project management systems.

Responsibilities

• Enter and maintain accurate customer information in company systems.
• Coordinate with sales and operations teams to ensure timely and accurate setup of new customer profiles.
• Update customer records to reflect changes and preserve data integrity and accessibility across departments.
• Manage document and operational workflow revisions, track changes, maintain version control, and communicate updates to relevant teams.
• Maintain accurate documentation in accordance with internal standards.
• Track and organize part storage locations; coordinate with inventory and warehouse teams to ensure parts are labeled, stored, and accessible.
• Support field operations by helping ensure timely access to required parts and materials.
• Manage filter orders for projects, including tracking, documentation, and vendor coordination.
• Maintain current records of filter storage locations and coordinate with internal teams and vendors to support timely delivery and prevent project delays.
• Provide administrative and logistical support to service coordinators.
• Assist with scheduling, service documentation, and tracking service requests.
• Facilitate communication between teams and ensure timely follow-ups to support service delivery.

Benefits

• Comprehensive medical insurance.
• Dental insurance.
• Vision insurance.
• Flexible Spending Account (FSA) and Health Savings Account (HSA).
• Matching 401(k).
• Long-term disability insurance.
• Short-term disability insurance.
• Company-paid life insurance.
• Voluntary spouse and child insurance.
• Accidental Death and Dismemberment (AD&D) insurance.
• Employee Assistance Program.
• Paid time off (PTO).
• Paid holidays.
• Voluntary additional insurances and benefits.
• Other perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed