Administrative Assistant I - Pima Animal Care Center

Pima County•Tucson, AZ

10d

About The Position

Pima Animal Care Center is seeking a detail-oriented, part-time Administrative Assistant I to support its administrative team. The position involves data entry, filing electronic and paper documents, and streamlining essential communication. The employee will work with other Pima County departments to support compliance with record retention requirements, public records requests, and legal documentation. The position is limited to a maximum of 19 hours per week and is not benefits eligible. Assignments may vary based on departmental needs. Duties may include responding to routine inquiries and referring complex questions, handling and routing phone calls, scheduling appointments, typing and proofreading documents, entering and checking data, maintaining and retrieving records, distributing documents and mail, performing courier duties, and receiving and verifying payments.

Requirements

One year of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business; relevant experience and/or education from an accredited college or university may be substituted.
Qualifying education and experience must be documented in the Education and Work Experience sections of the application.

Nice To Haves

At least six months of experience with data entry.
At least six months of experience using Adobe software.
At least six months of experience using Microsoft Office Suite.
At least six months of experience providing administrative support.

Responsibilities

Respond to routine inquiries about unit functions and procedures and refer complex queries to the appropriate person, division, or department.
Answer single- or multi-line phones, route calls, and relay messages.
Schedule and confirm appointments by phone, mail, or in person.
Type correspondence, memoranda, reports, applications, purchase orders, departmental forms, and other materials.
Enter data into computers, update records, and proofread printouts for obvious errors.
Compare entries against source documents and correct errors.
Index, classify, code, and file records and documents, and perform routine file maintenance.
Locate and retrieve files or documents as required.
Copy, collate, and distribute reports and documents to appropriate parties or files.
Stamp, sort, and distribute incoming mail and prepare materials for outgoing mail.
Perform courier duties.
May receive mailed and over-the-counter payments, issue receipts, and verify daily cash intake against receipts.