Administrative Assistant I - Pima Animal Care Center

Pima County•Tucson, AZ

About The Position

Pima Animal Care Center is seeking a detail-oriented part-time Administrative Assistant I to support its administrative team with data entry, filing electronic and paper documents, and streamlining communications. The role works with other Pima County departments to support compliance with record retention, public records requests, and legal documentation. The position is limited to a maximum of 19 hours per week and is not benefits eligible. Work assignments may vary according to departmental needs. The classification's duties may include responding to routine inquiries and referring complex questions; handling calls and messages; scheduling appointments; typing and proofreading documents; entering and maintaining computer records; checking entries against source documents; indexing, classifying, coding, filing, locating, and retrieving records; copying and distributing documents; handling incoming and outgoing mail; performing courier duties; and, in some positions, receiving payments, issuing receipts, and reconciling cash intake.

Requirements

One year of experience performing secretarial or administrative tasks supporting a department, specialized program, or small business; relevant experience and/or education from an accredited college or university may be substituted.
Qualifying education and experience must be documented in the Education and Work Experience sections of the application.

Nice To Haves

At least six months of data entry experience.
At least six months of experience using Adobe software.
At least six months of experience using Microsoft Office Suite.
At least six months of experience providing administrative support.

Responsibilities

Respond to routine inquiries about unit functions and procedures, referring more complex queries to the appropriate person, division, or department.
Answer single- or multi-line phones, route calls, and relay messages.
Schedule and confirm appointments by phone, mail, or in person.
Type correspondence, memoranda, reports, applications, purchase orders, departmental forms, and other materials.
Enter data, update computer records, proofread printouts, and correct errors by comparing entries with source documents.
Index, classify, code, and file records and documents, perform routine file maintenance, and locate or retrieve files as needed.
Copy, collate, and distribute reports and documents to appropriate parties or files.
Stamp, sort, and distribute incoming mail and prepare materials for outgoing mail.
Perform courier duties.
May receive mailed and over-the-counter payments, issue receipts, and verify daily cash intake against receipts.