Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• High school diploma, GED, or equivalent.
• Three or more years of administrative experience.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to work in a deadline-driven environment, manage multiple projects or tasks, and maintain attention to detail.
• Excellent written and verbal communication skills, including strong grammar, spelling, and punctuation, to work with top-level management and executive-level clients.
• Superior customer service skills.
• Independent judgment, finesse, and diplomacy in all situations.
• Consistently seeks to improve processes.
• Excellent organizational skills and attention to detail to enable efficient and effective multitasking.
• Ability to manage highly confidential information.
• Ability to work well with all levels of management and external clients.
• Team player willing to help as needed.

Nice To Haves

• Bachelor’s degree.
• Experience at a professional services firm.
• Experience with the firm’s ERP system.
• Experience with the PeopleSoft database.

Responsibilities

• Provide administrative support to an assigned office and, as needed, a geographical market, Geo, other offices, or national teams.
• Process assigned administrative tasks using firm systems, tools, and software.
• Support centralized administrative support tickets and other administrative support teams or offices.
• Support national, Geo, or market teams, including e-filing support for the national tax administration team.
• Support larger in-office and market-wide meetings and conferences by coordinating schedules with Principals and Firm leaders, managing calendar invitations, reserving meeting rooms, and arranging catering and setup.
• Assist the Office Administrator with obtaining coding and approval for vendor invoices and accurately processing client invoices using information provided by management.
• Assist with new-hire onboarding and employee offboarding as directed.
• Provide expense-reporting support by submitting an expense-report ticket.
• Collaborate with management to set up new clients and maintain and manage client data, billings, and ad hoc requests.
• Produce letters, memoranda, interoffice communications, confidential presentations, and reports.
• Handle related tax support services on a seasonal or as-needed basis.
• Perform other duties as required.