Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• 3-5+ years’ experience as an Executive Administrative Assistant supporting Executives/Leaders
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Demonstrates a high-level of integrity and discretion handling confidential matters
• Ability to operate in a fast-paced, dynamic environment
• Exhibits excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Ability to look ahead, proactive anticipation of leader and business needs
• Must be flexible and demonstrate strong learning agility

Nice To Haves

• Associate or bachelor’s degree
• Professional training and/or certification(s) in administrative skills/support
• Previous experience supporting within tech or software work environments

Responsibilities

• Provide comprehensive administrative support including managing complex calendars and travel arrangement, scheduling meetings, and managing expenses.
• Assist with projects, ensuring deadlines are met and objectives are achieved. Track project progress and provide updates, as necessary.
• Create, edit, and format documents, spreadsheets, and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Organize and facilitate team meetings and events, including preparing agendas, taking notes, and following up on action items.
• Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.
• Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.
• Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly as needed.

Benefits

• Relocation benefits