Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• High school diploma or equivalent required.
• At least 3 years of administrative experience, preferably within a law firm or litigation environment.
• Familiarity with legal terminology, document formatting, and court procedures.
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills and ability to manage multiple deadlines.
• Ability to maintain strict confidentiality.
• Comfortable working in an in-office/hybrid environment.

Nice To Haves

• Experience with electronic filing systems.

Responsibilities

• Provide administrative assistance to attorneys and colleagues.
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management.
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities.
• File documents in state, federal, and appellate courts using electronic filing applications such as File & ServeXpress.
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the document management system.
• Maintain case calendars for hearings, depositions, mediations, and deadlines, and distribute daily or weekly appearance reports.
• Enter attorney time and assist with billing support, client budgets, and billing inquiries.
• Prepare expense reports and assist with travel arrangements.
• Manage vendor invoices, reimbursements, and check requests.
• Assist with client billing inquiries, budgets, appeals, and collections.
• Support additional projects and operational initiatives as needed.

Benefits

• 401(k) match
• Generous paid time off plan
• Opportunities for professional development and advancement
• Access to corporate discount plans and other benefits