Administrative Assistant

Kalitta Air, LLC•Oscoda, MI

19h

About The Position

The Administrative Assistant provides administrative support to help ensure efficient operations across Department 131 Backshops. The role handles some confidential and time-sensitive materials and requires professional phone and email communication, accuracy, quality, and timely completion of duties. The position works with Backshops employees, supervisors, other department managers, the Travel Department, Human Resources, Purchasing, and OSC Billing.

Requirements

High school diploma or equivalent required.
Familiarity with ADP.
Familiarity with Microsoft Outlook, Word, Excel, and Adobe Acrobat.
Ability to conduct professional correspondence verbally and in writing.
Excellent oral, written, and organizational skills.
Attention to detail and a high level of accuracy.
Strong analytical and problem-solving skills.
Honesty, trustworthiness, and ability to maintain confidential information.
Good interpersonal skills.
Ability to read, write, and understand spoken and written English.
Must be authorized to work in the United States.

Nice To Haves

Some college preferred.
Prior administrative assistant experience is a plus.

Responsibilities

Assist the Backshops Department with daily office duties.
Maintain Backshops groups, including Cargo Loading, Storage Crew, Fuel Cell Crew, Seat Shop Crew, Accessory Shop, and Weld Shop employees.
Monitor Backshops training records to ensure training requirements are met.
Track attendance for Department 131 employees.
Coordinate travel arrangements for requested Department 131 manpower with Department 131 supervisors, other department managers, and the Travel Department; forward employees’ travel receipts for correct billing to the OSC Billing Department.
Assist with completing and submitting employee forms, including new-hire paperwork for Human Resources.
Order office supplies through the Purchasing Department.
Perform clerical duties, including filing and typing.
Keep Backshops employees informed of company and departmental policy changes.
Track Department 131 travel and shop material expenses for correct billing to the OSC Billing Department.
Perform additional duties or projects assigned by the Backshops Manager.