Administrative Assistant

LIGHTSHARE BEHAVIORAL WELLNESS & RECOVERY•Sarasota, FL

18h•Onsite

About The Position

The Office Assistant provides administrative and operational support to the executive team and helps ensure the executive office operates efficiently and professionally. The role coordinates routine office functions, prepares and maintains organizational documents, supports administrative projects, and assists with communication, recordkeeping, purchasing, vendor coordination, finance team support, and process improvement. The Office Assistant also helps support organizational events and fundraisers. The successful candidate is organized, detail-oriented, dependable, and able to manage multiple priorities in a fast-paced behavioral healthcare environment. The position requires professionalism, sound judgment, discretion, and care when handling confidential information and communicating with internal and external contacts. The position operates primarily in an office setting within a behavioral healthcare organization. It involves regular computer and office-equipment use and interaction with staff, vendors, and visitors. Occasional errands, local travel, and evening or weekend hours for events may be required.

Requirements

At least one year of experience in administrative support.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Excellent written and verbal communication skills.
Strong organizational, time-management, and problem-solving skills.
Ability to maintain confidentiality and exercise sound judgment.
Ability to prioritize competing deadlines while maintaining accuracy and attention to detail.
Valid Florida driver’s license and reliable transportation.

Nice To Haves

Proactive, dependable, and service-oriented approach.
Strong organizational skills and commitment to accuracy.
Clear communication and effective management of competing priorities.
Initiative to help the executive office run smoothly.

Responsibilities

Provide administrative and operational support to the executive team.
Coordinate routine office functions and help ensure the executive office operates efficiently and professionally.
Prepare and maintain organizational documents.
Support administrative projects.
Assist with communication and recordkeeping.
Assist with purchasing and vendor coordination.
Provide finance team support.
Assist with process improvement.
Support organizational events and fundraisers.
Handle confidential information and communicate with internal and external contacts professionally and with discretion.
Occasionally run errands and travel locally; evening or weekend hours may be required for events.