Part-Time SPED Administrative Assistant

Yu Ming Charter School•San Leandro, CA

20h•Onsite

About The Position

Yu Ming Charter School is seeking a part-time, on-campus SPED Administrative Assistant to support special education and Section 504 processes, student records, compliance, and departmental administration. The role coordinates meetings and document workflows, maintains confidential student files, assists with records requests and reimbursement processing, and updates student support profiles. The position is 20–25 hours per week during a 180-day school year, with eight student-free professional development days for collaboration with colleagues. Common building hours are 8:00 a.m.–3:30 p.m. Monday and 8:00 a.m.–4:00 p.m. Tuesday through Friday. Compensation is $26–$29 per hour, based on years of relevant experience.

Requirements

High school diploma or GED equivalent.
Familiarity with Google Suite and data management systems.
Experience maintaining confidential information and communicating professionally.

Nice To Haves

Experience with DocuSign, PowerSchool, and SEIS systems.
Experience with high-volume, complex scheduling.
Prior secretarial experience in a K–12 public school system, district office, or healthcare/special needs setting.

Responsibilities

Coordinate annual IEP, Section 504, initial evaluation, and triennial review meetings among families, teachers, administrators, and specialized service providers.
Review IEP and Section 504 documents for errors, process them for signature through DocuSign, and follow up with case managers about signatures.
Work with service providers to process consent forms for on-campus services through DocuSign.
Create the annual meeting calendar and teacher preparation schedule, and track compliance deadlines for evaluations, re-evaluations, and annual reviews.
Format IEP and Section 504 meeting transcripts into notes for the relevant documents, ensuring accuracy and proofreading for spelling errors.
Securely maintain physical and electronic student files in accordance with FERPA and state privacy regulations, and file relevant documents on campus.
Assist with incoming and outgoing records requests for transfer students, medical requests, and legal or agency releases of information.
Support district Medicaid and Medi-Cal reimbursement processing by tracking service logs, provider timecards, and student eligibility documentation.
Work with the admissions team to obtain CYBHI consents, process data into a registration template, send it to appropriate parties, and update CYBHI records as new data arrives.
Update campus student support profiles as goals and accommodations change throughout the year.