Administrative Assistant

Texas Health Resources•Arlington, TX

23h•Onsite

About The Position

The Administrative Assistant supports management and department operations by handling daily operational issues, communications, data, budgeting support, scheduling, events, and project coordination. The role responds to routine inquiries, maintains department information and data integrity, prepares correspondence and presentation materials, and supports payroll, purchasing, equipment, and time-and-attendance activities. The position also contributes to team projects and may serve as a lead person within the department or a committee.

Requirements

High school diploma or equivalent.
Two years of experience in an office or healthcare environment.
Proven proficiency with office software applications, including Microsoft Word, Excel, PowerPoint, and PeopleSoft, to support management and operations.
Strong verbal, written communication, and interpersonal skills.
Ability to use basic office equipment; create word-processing documents and spreadsheets; and familiarity with desktop publishing.
Good leadership and organizational skills.
Ability to give instructions and clearly explain problems or situations.
Excellent telephone etiquette and ability to create routine business correspondence, including email, business letters, memos, simple tables, and charts.
Mathematical skills to collect, manipulate, and analyze financial or statistical data.

Responsibilities

Respond to mail and telephone inquiries, resolving routine operational problems or directing issues to appropriate personnel.
Build relationships with vendors, customers, and internal departments to complete projects or obtain services.
Conduct simple research and data collection, enter information into databases, and maintain the integrity of unit databases, reports, and documents.
Draft routine correspondence and use software applications such as spreadsheets, graphics, and databases to collect, manipulate, and report information for department projects, meetings, and presentations.
Participate in documentation development and information research, enter information into department or functional websites, and respond to routine correspondence that does not require supervisor attention.
Assist with budgetary processes through data collection, account payable and receivable tracking, payroll tracking, and analysis; disburse limited funds with management approval.
Research department payroll issues and track time and attendance; oversee equipment and support information systems or purchasing activities.
Track project completion schedules and communicate project information or instructions.
Plan events involving facilities, personnel, travel itineraries, speakers, or department meeting schedules.
Help create or package presentation materials for meetings, education in-service classes, or marketing activities, and perform initial analysis of information for staff or management.
Provide work leadership as part of a team project or as a lead person within the department or special committees.
Perform other duties as assigned.