Field Administrative Assistant

Bright Horizons

1d • $17 - $23 • Onsite

About The Position

Bright Horizons is hiring a Field Administrative Assistant to support a group of early education centers and schools. The role provides administrative support for communications, calendars, reports, records, systems, and day-to-day needs, while helping centers stay connected and operate smoothly. The assistant builds positive relationships with families and staff, provides welcoming and professional customer service, and supports centers wherever needed. The position requires in-person work in the Manhattan, Brooklyn, Long Island City, and Bronx, New York area. The employee must be willing to commute at least 1.5 hours each way to a center or school for temporary assignments; mileage beyond 10 miles each way or 20 miles round trip will be reimbursed.

The hourly pay range is $17.16–$23.17. Bright Horizons anticipates the posting will remain open until November 3, 2026. Employees work in an early education/preschool child care center and must comply with applicable immunization, employment screening, health and safety training, and other site requirements. Bright Horizons complies with applicable reasonable-accommodation laws.

Requirements

• Be at least 18 years old and have a high school diploma or GED.
• Pass required state and company background checks and meet state and company minimum education and experience requirements.
• Have strong organizational, communication, and customer service skills.
• Be proficient with Microsoft Word, Excel, PowerPoint, Outlook, and data entry, and be able to learn new technology and systems.
• Be able to prioritize responsibilities, work effectively in a fast-paced environment, and maintain confidentiality.
• Be willing to commute at least 1.5 hours each way to a center or school for temporary assignment.
• Comply with applicable immunization, employment physical or screening, and health and safety training requirements.
• Frequently lift, move, or hold children weighing 10 to 40 pounds and occasionally lift, move, or hold weights over 40 pounds.
• Demonstrate full range of motion to lift, reach, squat, climb, sit, and participate in activities.

Nice To Haves

• An associate or bachelor’s degree in business or a related field.
• Office experience.

Responsibilities

• Provide administrative support across a group of centers or schools, including communications, calendars, reports, records, and special projects.
• Keep licensing, attendance, payroll, and other files current, confidential, and secure.
• Provide welcoming, responsive customer service to prospective and enrolled families, staff, clients, and visitors.
• Help maintain a safe, welcoming environment and provide support throughout centers as needed.
• Respond immediately and appropriately to multiple or unexpected situations or emergencies.
• Maintain the mental and physical alertness and energy needed to perform essential job requirements.

Benefits

• Medical, dental, and vision insurance.
• Paid vacation, sick, and holiday leave.
• Parental bonding leave.
• 401(k) retirement plan.
• Long-term and short-term disability insurance.
• Life insurance.
• Money-saving discounts and financial planning tools.
• Career development opportunities and free college degrees through the Horizons CDA & Degree Program.
• Caregiving support and resources for children and adults in the employee’s family.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED