Sr. Administrative Assistant

McKesson • Irving, TX

1d • $30 - $50 • Hybrid

About The Position

McKesson is seeking a Senior Administrative Assistant to provide administrative support to the VP, Provider Solutions Finance; VP, O&M Integrations; incoming PRISM CFO; and members of their direct leadership teams. The role manages leaders’ calendars, coordinates meetings and travel, prepares expense reports, and organizes information and meeting materials. It also supports finance leadership meetings and scheduling around month-end, quarter-end, and planning cycles, prepares presentations, and tracks follow-up actions. The Senior Administrative Assistant serves as a liaison across Finance and other business partners and uses sound judgment and discretion when handling confidential information.

This is a hybrid role based at McKesson’s Irving Office: the selected candidate is expected to work onsite at least two days per week and remotely the remaining days. Specific onsite days may depend on team needs and business priorities. Travel of approximately 5% is required to attend and assist with large meetings and/or events. Occasional overtime may be required. Candidates within a 50-mile radius of the Irving Office in the DFW area are preferred. Applicants must be authorized to work in the United States without current or future employer sponsorship.

Requirements

• Typically requires 5 or more years of related experience.
• High school diploma, vocational training, professional certification, or equivalent.
• Experience providing administrative support to corporate leaders in a large organization.
• Experience arranging airline, hotel, and car rental reservations, and managing expense reporting.
• Experience working in a dual project-based and task-oriented role.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint across devices.
• Advanced proficiency with WebEx Conference and Microsoft Teams tools across multiple devices.
• Flexibility, adaptability, confidentiality, discretion, diplomacy, and tact.
• Ability to handle confidential information and exercise sound judgment.
• Attention to detail.
• Ability to work under general direction on multiple tasks with demanding timelines.
• Strong organizational and time-management skills to prioritize assignments and multitask.
• Professional and calm demeanor, strong interpersonal skills, and excellent verbal and written communication skills.
• Strong sense of urgency.
• Collaborative, team-based approach to problem solving.

Nice To Haves

• Associate degree.
• Small-event planning experience.
• Residence within a 50-mile radius of McKesson’s Irving Office in the DFW area.

Responsibilities

• Manage and prioritize calendars for multiple leaders, coordinate schedules, and provide timely reminders while accounting for month-end, quarter-end, and planning-cycle needs.
• Arrange leaders’ travel, including flights, hotels, restaurants, and car reservations.
• Coordinate finance leadership and other team meetings, including room reservations, meals, and other logistics.
• Prepare meeting agendas and collect and organize presentations and supporting materials.
• Capture meeting notes, decisions, and action items, and track follow-ups with designated owners when applicable.
• Participate in preparing, revising, writing, translating when necessary, and producing presentations.
• Handle confidential and critical details.
• Prepare and maintain files, and archive and classify documents in appropriate files.
• Prepare expense accounts and submit them for approval.
• Coordinate collection, compilation, and distribution of month-end and quarterly reporting materials and administrative updates; track deadlines and follow up with Finance content owners to ensure completeness and readiness.
• Coordinate new employee setup requests for workspace, computers, supplies, and cell phones within required timelines, and organize employee orientation.
• Participate in managing work schedules, including vacations and illness, and ensure coverage during absences.
• Maintain group distribution lists.
• Travel to attend and assist with large meetings and/or events as needed.

Benefits

• Competitive compensation package.
• Other compensation, such as an annual bonus or long-term incentive opportunities, may be offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED