Administrative Assistant

DiaSorin•Stillwater, MN

1d•$26 - $35•Onsite

About The Position

The Administrative Assistant supports day-to-day office functions and helps maintain a well-coordinated workplace. The position handles general administrative tasks and event coordination, as well as administrative and operational support across Legal, Finance, and other business functions based on organizational priorities. It requires excellent planning, communication, organization, and multitasking skills. This is a daily on-site position in Stillwater, Minnesota. The hourly salary range is $25.56–$34.58. Diasorin offers health benefits, retirement and financial wellbeing programs, time-off programs, wellbeing support, and perks. The employee may also be eligible for an annual incentive program, dependent on various factors including individual and organizational performance. Benefits may vary based on role, country, region, union status, and other employment status factors.

Requirements

High school diploma or equivalent required.
At least 1 year of proven experience in administrative support.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Familiarity with scheduling and project management tools.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities with a high level of attention to detail.
Professional demeanor and a proactive, team-oriented approach.

Nice To Haves

Associate’s or bachelor’s degree preferred.
Some experience in event coordination is a plus.

Responsibilities

Handle incoming calls, emails, mail, and other correspondence.
Maintain organized digital and physical filing systems.
Order office supplies and monitor inventory levels.
Support finance functions, including processing invoices and tracking expenses.
Provide administrative and operational support across Legal, Finance, and other business functions as needed, based on organizational priorities.
Greet and assist visitors professionally and courteously.
Assist with onboarding new staff and internal communications.
Plan, coordinate, and execute internal and external events, such as meetings, workshops, staff celebrations, training sessions, and off-site retreats.
Book venues, manage catering, organize logistics, and ensure event needs are met.
Create and distribute event materials, including invitations, agendas, and follow-up notes.
Collaborate with vendors and service providers.
Track event budgets and provide post-event reports or feedback summaries.