Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• At least 2 years of experience working in an office environment.
• High proficiency with Microsoft Office Suite and MS Teams.
• General knowledge of audio-visual equipment.
• Valid driver's license to complete necessary travel.
• Excellent oral, written, and interpersonal skills.
• Detail-oriented, with a high degree of accuracy.
• Strong organizational and time-management skills.
• Excellent customer service skills.
• Ability to multitask and meet challenging deadlines.
• Ability to work with limited supervision.
• Ability to maintain confidential and sensitive information with discretion.

Nice To Haves

• Store Operations experience.

Responsibilities

• Administer and maintain daily, weekly, and monthly functions for satellite offices, including ordering and stocking supplies; coordinating facility and office equipment maintenance; scheduling and maintaining meeting rooms; and maintaining beverage, coffee, and break-area supplies.
• Process ordering and invoicing through COUPA.
• Provide administrative support to Store Operations Field Management teams as directed by supervision.
• Attend regional team meetings and off-site events as scheduled, supporting Directors with presentations, venue issues, and event organization.
• Travel occasionally to other regional offices to support facility upkeep.
• Administer assigned projects, including the GM Photo process, Local Marketing program, Store Operation Alignment and Expense reporting, and uniform ordering and invoicing.
• As needed, book Store Operations travel, including hotels, air travel, and rental cars; coordinate travel for newly relocated associates with new market or adjacent managers; and source and secure meeting locations.
• Execute P-Card purchases, coding, tracking, and reporting as directed.
• Perform other assigned administrative tasks, which may include weekend duty reporting, payroll reclassification processing, and parking program administration.
• Greet office guests, visitors, and callers professionally; notify appropriate associates of arrivals; handle unexpected visitors or situations requiring immediate attention; and maintain safety and security standards.
• Handle sensitive associate and company information confidentially and with discretion.