Administrative Assistant

Oliver Tolas Healthcare Packaging • Doylestown, PA

1d

About The Position

The Administrative Assistant provides support and administrative duties across a wide range of functional areas internal and external to the plant, including procurement, HR support, shipping and receiving, expense tracking, and office organization and planning. The role supports management and employees, helps maintain an organized and welcoming workplace, and regularly interfaces with clients, vendors, building management, employees, and other external associates.

Requirements

• High school diploma or general education degree (GED), or 1 to 3 years of related experience and/or training, or an equivalent combination of education and experience.

Responsibilities

• Greet and direct visitors, including maintaining visitor logs and paperwork.
• Set up lobby and conference rooms with supplies such as coffee and water, and keep them clean and organized each day.
• Manage office communications by fielding organizational phone calls and emails and maintaining local email distribution lists.
• Process incoming and outgoing internal and external mail, including FedEx and UPS.
• Maintain inventory levels and order office supplies.
• Provide administrative and operational support to the team, management, and employees as needed.
• Work with the activities committee to plan events and initiatives.
• Coordinate lunches and assist with employee activities as needed.
• Maintain a clean, organized work area and keep shared office spaces organized.
• Issue and recover ID badges and maintain access permissions.
• Represent office interests in relationships with external associates, vendors, consultants, and clients.
• Interface regularly with clients, vendors, building management, and employees.
• Manage the office budget.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED