Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• 2-4 years of recent administrative experience
• Excellent data entry and word processing skills with high attention to accuracy and detail. Must have an aptitude for proofreading and suggesting alternatives
• Professional and eager to learn with a desire become a strong contributing member of our administrative team
• Ability to multi-task, prioritize, and be skilled at working within tight deadlines
• Take initiative, with strong problem-solving skills
• Excellent verbal and written communication skills
• Excellent client service mindset
• Computer savvy with the ability to learn and troubleshoot various computer programs including Microsoft Office

Nice To Haves

• Experience with AP, AR, or any accounting software is an additional benefit (Ex. Caseware)
• Experience in financial statement preparation an asset

Responsibilities

• Working independently and within a team environment to support the client service staff to produce high quality client deliverables
• Managing electronic and paper-based client files and compilations of tax returns
• Format financial statements in compliance in Firm standards
• Preparation of letters and reports using firm templates in compliance with Firm standards
• Proof-read, review for quality and verify content before finalizing any client deliverables
• Preparing hard files for clients based on requests from the external client service team and new client setup processes
• E-filing as required
• Scan documents and embed in electronic file
• Participate in training and stay current with GT software
• Provide billing support using various Grant Thornton systems and in accordance with the terms of the engagement letter
• Assist in the preparation and submission of time and expense reports for the partner(s) supported
• Organize information and maintain database for marketing purposes using our contact relationship management software
• Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
• General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing

Benefits

• Occasional overtime may be required during peak season