Litigation Administrative Assistant
About The Position
Nelson Mullins is seeking a Litigation Administrative Assistant to join its Complex Litigation and Strategic Counseling Team in the Kansas City, Missouri office. The role provides administrative and litigation support to attorneys and paralegals on complex litigation matters, in a dynamic and collaborative environment. The assistant supports attorney caseload management by maintaining calendars, arranging travel, and processing monthly expense reports. The position also prepares, revises, and finalizes correspondence, pleadings, and other legal documents; e-files documents in various courts and jurisdictions; schedules depositions, mediations, and client meetings; and communicates with clients as needed. Additional work includes conflict checks, opening client and matter engagements, maintaining electronic files and contacts, setting up client billing requirements, assisting with billing and invoices, and completing other assigned clerical work.
Requirements
- 5–8 years of recent State and Federal litigation experience in a law firm environment.
- Strong writing and communication skills.
- Proficiency with Microsoft Office Suite.
- Ability to work in a fast-paced setting with tight deadlines and shifting priorities.
- Proactive, self-starting approach and ability to take ownership of work.
- Ability to collaborate with attorneys, paralegals, and administrative team members.
Nice To Haves
- Experience supporting attorneys through all phases of litigation, including trial preparation and attendance.
- Experience with document management systems, docketing systems, and billing or time entry programs.
Responsibilities
- Maintain attorney calendars and assist with management of attorney caseloads.
- Make travel arrangements and process monthly expense reports.
- Prepare, revise, and finalize correspondence, pleadings, and other legal documents.
- Electronically file documents in various courts and jurisdictions.
- Schedule depositions, mediations, and other client meetings.
- Communicate with clients as necessary.
- Support attorneys through litigation phases, including trial preparation and attendance.
- Run conflict checks and open new client and matter engagements.
- Maintain electronic files and update contacts.
- Set up client billing requirements and assist with billing and client invoices.
- Handle other clerical assignments as delegated.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
