Litigation Administrative Assistant

Nelson Mullins Riley & Scarborough•Kansas City, MO

10d•Onsite

About The Position

Nelson Mullins is seeking a Litigation Administrative Assistant to support its Complex Litigation and Strategic Counseling Team in the Kansas City, Missouri office. The position provides administrative and litigation support to attorneys and paralegals handling complex matters in a dynamic, collaborative law firm environment. The role supports attorneys’ caseloads through calendar management, travel arrangements, expense reporting, preparation and revision of legal documents, court e-filing, and scheduling depositions, mediations, and client meetings. It also includes client and matter administration, electronic file maintenance, billing support, and other clerical work. Experience supporting litigation through trial preparation and attendance is preferred.

Requirements

5–8 years of recent State and Federal litigation experience in a law firm environment.
Strong writing and communication skills.
Proficiency with Microsoft Office Suite.
Ability to work in a fast-paced setting with tight deadlines and shifting priorities.
Proactive, self-starting approach and ability to take ownership of work.
Ability to collaborate with attorneys, paralegals, and administrative team members.

Nice To Haves

Experience supporting attorneys through all phases of litigation, including trial preparation and attendance.
Experience with document management systems, docketing systems, and billing or time entry programs.

Responsibilities

Maintain attorney calendars and make travel arrangements.
Process monthly expense reports.
Prepare, revise, and finalize correspondence, pleadings, and other legal documents.
Perform electronic filing in various courts and jurisdictions.
Schedule depositions, mediations, and other client meetings.
Communicate with clients as necessary.
Support attorneys through phases of litigation, including trial preparation and attendance.
Run conflict checks and open new client/matter engagements.
Maintain electronic files and update contacts.
Set up client billing requirements and assist with billing and client invoices.
Handle other clerical assignments as delegated.