Supply Chain Administrative Assistant

Stellant Systems • Torrance, CA

1d • $20 - $25 • Onsite

About The Position

The Supply Chain Administrative Assistant provides administrative support to Stellant Systems’ supply chain team to help ensure smooth and efficient operations. The role coordinates supply chain activities, manages documentation, and supports communication between internal departments and external partners. The position reports directly to the Procurement Manager and is performed on-site at the company’s Torrance, California facility. The role contributes to supply chain efficiency and effectiveness by providing timely, accurate support that helps maintain operations and customer satisfaction.

Requirements

• High school diploma or equivalent required.
• One to three years of administrative experience; supply chain, procurement, logistics, or related operational experience is preferred.
• Knowledge of basic supply chain processes, including procurement, logistics, inventory management, and vendor communication.
• Understanding of documentation requirements such as NDAs, Reps & Certs, and supplier onboarding materials.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational and time-management skills, including the ability to prioritize tasks in a fast-paced environment.
• Excellent written and verbal communication skills for interacting with internal teams and external suppliers.
• High attention to detail and ability to maintain accurate records and identify discrepancies.
• Ability to work independently and collaborate effectively with cross-functional teams.
• Problem-solving skills and ability to follow established procedures while identifying opportunities for process improvement.
• Must be a U.S. citizen, lawful permanent resident of the U.S., or a protected individual as defined by ITAR, to conform to U.S. Government export regulations.

Nice To Haves

• Associate or Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.
• Experience working with ERP systems, supplier documentation, or procurement workflows.
• Prior experience supporting cross-functional teams or working in a fast-paced operations environment.
• Familiarity with ERP systems and data management practices, and ability to learn new systems quickly.

Responsibilities

• Manage and maintain accurate supply chain documentation and records, including NDAs, Reps & Certs, supplier onboarding forms, and other required documents.
• Support communication and collaboration between internal teams and external suppliers or customers to ensure timely follow-through on supply chain activities.
• Assist in preparing reports, presentations, and data summaries related to supply chain performance and metrics.
• Review, validate, and clean up ERP data to ensure accuracy for reporting, analysis, and operational decision-making.
• Collaborate with procurement, logistics, and inventory management teams on order processing, inventory tracking, shipment scheduling, and supplier follow-up.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED