ADMINISTRATIVE ASSISTANT II - 80080656
State of Florida•Tallahassee, FL
•Onsite
About The Position
The Bureau of General Services is seeking an Administrative Assistant II to provide highly responsible administrative support to the Bureau Chief of General Services and unit managers. The position is located at the Alexander Building in Tallahassee, Florida, and has a starting salary of $1,491.85 bi-weekly. The role supports the bureau’s daily operations through purchasing, budgeting, human resources coordination, travel arrangements, meeting coordination, reporting, and special projects.
Requirements
- Ability to collect data relating to administrative functions such as human resources, purchasing, or report writing.
- Ability to prepare correspondence and administrative reports.
- Ability to understand and apply applicable rules, regulations, policies, and procedures.
- Ability to work independently.
- Ability to prepare PowerPoint presentations.
- Ability to handle confidential information.
- Ability to plan, organize, and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
- Knowledge of administrative principles and practices.
- Knowledge of office procedures and practices.
- Knowledge of the principles and techniques of effective communication.
Nice To Haves
- An associate's degree from an accredited college or university and three years of administrative experience; administrative or clerical experience may substitute on a year-for-year basis for the required college education.
- Experience creating and maintaining reports in Microsoft Excel.
- Experience creating executive correspondence in Microsoft Word.
- Experience creating purchase requisitions in MyFloridaMarketPlace.
- Experience with MyFloridaMarketPlace (MFMP).
- Experience with state travel procedures and creating travel authorizations and reimbursements using the Statewide Travel Management System (STMS).
- Experience reconciling P-Card transactions using the Works system.
- Experience as an HR liaison or assisting with personnel-related tasks such as creating advertisements, scheduling interviews, submitting new-hire packets, and timekeeper duties.
Responsibilities
- Provide administrative support to the Bureau Chief of General Services and unit managers.
- Prepare reports and correspondence using Microsoft Word and Excel.
- Create and maintain purchase orders for bureau daily operations.
- Reconcile invoices using MyFloridaMarketPlace and P-Card invoices using Works.
- Coordinate, schedule, and set up conferences and meetings.
- Maintain and reconcile the bureau budget.
- Serve as the bureau’s HR liaison, including coordinating personnel actions.
- Assist supervisors and staff with travel arrangements and create travel documents using the Statewide Travel Management System (STMS).
- Assist section supervisors and other staff with special projects.
- Perform other related duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
