Administrative Assistant - Maintenance

Maloney Properties LLC • Boston, MA

12d • Onsite

About The Position

Maloney Properties is seeking an Administrative Assistant to support the management office at the Villa Victoria Community in Boston’s Historic South End. The role supports office and maintenance operations for a portfolio of 667 apartments across eight properties. The Administrative Assistant supports the Senior Superintendent of Facilities and maintenance staff, handles maintenance service-line calls, creates and dispatches work orders, and assists with resident notices and other administrative needs. The position participates in weekly team meetings, provides input on decision-making, and receives directives from Maintenance Supervisors and Property Managers. It is an in-person position with parking available, working 9:00 a.m. to 5:00 p.m., Monday through Friday.

Responsibilities

• Provide support to the Senior Superintendent of Facilities and Maintenance staff.
• Take and respond to calls on the Maintenance Service Line.
• Collect information from callers and create detailed work orders in Yardi.
• Dispatch work orders to Maintenance Technicians and assign work orders to maintenance technicians.
• Update maintenance work order logs.
• Create and distribute resident notices for unit repairs and/or inspections.
• Perform other administrative duties supporting maintenance and administrative operations for the portfolio.
• Participate in weekly team meetings, provide input on decision-making, and receive directives from Maintenance Supervisors and Property Managers.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed