Administrative Assistant

Watermill Express LLC•Houston, TX

13d•$20 - $20

About The Position

The Administrative Assistant supports managers and staff by performing general office duties, including inventory control, cash counting, timesheet preparation, and other assigned tasks. The role requires becoming familiar with a variety of field concepts and being willing and able to take on different assignments as needs arise. Employees are expected to work professionally, provide the best possible customer service, and follow all company policies, procedures, and job duties. This is an hourly, non-exempt position starting at $20. The role may occasionally assist with field projects, such as cleaning a refill station or working at a promotional event. The position requires flexibility, multitasking, and the ability to work the required schedule, including overtime and some weekend or evening work.

Requirements

Team player with a positive attitude.
Attention to detail and task completion.
General office skills, including filing, typing, and data entry.
Efficient working knowledge of Microsoft Office (Word, Excel, and Outlook).
Excellent written and oral communication skills.
Ability to answer telephone calls and direct them as required.
Basic understanding of account reconciliation, time-worked reporting, and inventory control.
Competence in counting and handling money.
Ability to work the required schedule.
High school diploma or equivalent.
Ability to lift 25 pounds.
Ability to sit and stand for long periods.
Ability to use hands repetitively.
Ability to climb ladders, walk, stand, stoop, and bend.
Ability to work overtime, including some weekend or evening work.

Nice To Haves

Bilingual English/Spanish skills.
Computer software certification.

Responsibilities

Follow safety guidelines and act safely.
Answer phones and respond to customer requests.
Prepare hours worked for payroll preparation.
Handle paperwork associated with water samples.
Monitor expense reporting deadlines and coordinate reimbursements.
Provide local assistance for corporate Human Resources.
Update vehicle maintenance schedules.
Arrange mail and courier pickups and deliveries.
Assist with communication between supervisory and field personnel.
Maintain operational reports, including cash collection reports.
Assist with parts ordering and inventory control.
Reconcile the local bank account.
Sort cash and coins using automated currency-counting machinery.
Maintain the organization and cleanliness of the office and other areas as needed.
Assist managers with special projects, including employee functions, as requested.
Occasionally assist with field projects such as cleaning a refill station or working at a promotional event.
Perform other duties as assigned.