Administrative Assistant II - 531024
About The Position
The Administrative Assistant II provides administrative support for unit operations by performing moderately complex, well-documented administrative tasks. The role acts as an office liaison and receptionist, receiving and routing phone calls, emails, and guests; maintaining files and entering data; and drafting and sending communications on behalf of a supervisor or departmental staff. The position reconciles P-Card/Concur transactions for other staff and faculty against the departmental budget, performs simple budget monitoring and entry, and operates standard office equipment. In Procurement Services, the position prepares expense reports and invoices in Concur, coordinates HR processes, maintains departmental personnel files and shared documents, serves as the point of contact for vendor requests, and acts as the building representative. The position is eligible for hybrid work subject to University policy.
Requirements
- High school diploma or GED and two years of administrative experience, or an associate’s degree or higher.
- Knowledge of Microsoft Office, Banner, eTime, OnBase, Concur, Touchnet, PageUp, AIM, SharePoint, Box, DocuSign, and BuyBama.
- Final candidates must successfully pass a pre-employment background investigation, including review of information obtained from social media and other internet sources.
Nice To Haves
- Bachelor’s degree in business, finance, or a related field.
Responsibilities
- Provide administrative support for unit operations and perform moderately complex, well-documented administrative tasks.
- Act as office liaison and receptionist; receive and route phone calls, emails, and guests.
- Maintain files and enter data.
- Draft and send communications on behalf of a supervisor or departmental staff.
- Reconcile P-Card/Concur transactions for other staff and faculty against the departmental budget.
- Perform simple budget monitoring and entry.
- Prepare expense reports and invoices in Concur.
- Coordinate HR processes and maintain Procurement Services personnel files.
- Maintain departmental shared documents.
- Serve as the point of contact for vendor requests.
- Serve as the building representative.
- Operate standard office equipment, including personal computers, copiers, and fax machines.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
