Administrative Assistant II - 531024

The University of Alabama•Tuscaloosa, AL

12d•Hybrid

About The Position

The Administrative Assistant II provides administrative support for the operations of Procurement Services. The role performs moderately complex, well-documented administrative tasks and acts as an office liaison and receptionist, receiving and routing phone calls, emails, and guests. It maintains files, enters data, and drafts and sends communications on behalf of a supervisor or departmental staff. The position reconciles P-Card/Concur transactions for other staff and faculty against the departmental budget and performs simple budget monitoring and entry. It also operates standard office equipment, including personal computers, copiers, and fax machines. Additional duties include preparing expense reports and invoices in Concur, coordinating human resources processes, maintaining Procurement Services personnel files and departmental shared documents, serving as the point of contact for vendor requests, and acting as the building representative. The position is in Procurement Services and is eligible for hybrid work subject to University policy. The normal schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.

Requirements

High school diploma or GED and two years of administrative experience, or an associate’s degree or higher.
Knowledge of Microsoft Office, Banner, eTime, OnBase, Concur, Touchnet, PageUp, AIM, Sharepoint, Box, DocuSign, and BuyBama.
Final candidates must successfully pass a pre-employment background investigation, including review of information obtained from social media and other internet sources.

Nice To Haves

Bachelor’s degree in business, finance, or a related field.

Responsibilities

Provide administrative support for unit operations and perform moderately complex, well-documented administrative tasks.
Act as office liaison and receptionist; receive and route phone calls, emails, and guests.
Maintain files, enter data, and draft and send communications on behalf of a supervisor or departmental staff.
Reconcile P-Card/Concur transactions for other staff and faculty against the departmental budget.
Perform simple budget monitoring and entry.
Operate standard office equipment, including personal computers, copiers, and fax machines.
Prepare expense reports and invoices in Concur.
Coordinate human resources processes and maintain Procurement Services personnel files.
Maintain departmental shared documents.
Serve as the point of contact for vendor requests.
Serve as the building representative.