Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• High school diploma or equivalent.
• Two years of administrative support experience.

Responsibilities

• Perform day-to-day clerical duties, including preparing death certificates, prayer cards, and related documents.
• Greet family members and friends.
• Complete required permits and certificates.
• Receive and/or process payments and contracts.
• Prepare and process veterans’ paperwork.
• Order supplies, file documents, and respond to inquiries.
• Ensure documentation supporting requested products and services is accurate and complies with state, federal, and company rules and regulations.
• Prepare and distribute daily interment or cremation schedules, reports, and documents.
• Maintain and verify the accuracy of logs associated with markers, interments, and/or cremations.
• Respond to calls from external customers, including other cemeteries and mortuaries, regarding product and service selections, disposition of remains, contracts, and payments.
• Coordinate the ordering of memorials and related products and control storage inventory for vaults and markers.
• Oversee processing of installation orders to grounds and maintenance departments.
• Enter contracts and cash receipts in HMIS when necessary.
• Prepare marker and monument placement paperwork.
• Process accounts payable transactions.
• Assist Sales, Community, or Family Service Counselors as needed.
• Assist location management with daily operations, including SOX compliance, delivery processes, and liability releases.
• Assist with payroll.
• Prepare for funeral services by preparing sign-in books, ensuring veterans’ paperwork is complete, and assisting professional funeral staff as directed.
• Conduct blind checks.
• Monitor and follow up on marker orders and track memorial orders.
• Act as backup to the Receptionist.