Administrative Assistant

VESTA PROPERTY SERVICES INC•Odessa, FL

12d•$18 - $23

About The Position

The Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing a variety of clerical and administrative tasks. Duties include typing, filing, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. The role also handles non-routine correspondence and confidential, sensitive information, and interacts with external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a varied workload and recommend changes to office practices or procedures. This is a part-time position at Brandon—The Preserve of Pasco County in Odessa, Florida. The schedule is flexible. Occasional travel may be required. The position has no supervisory responsibilities.

Requirements

High school diploma.
Prior administrative experience.
Ability to lift up to 15 pounds.
Ability to perform filing tasks, including lifting files, opening filing cabinets, and bending or standing on a stool as necessary.

Responsibilities

Schedules and organizes complex activities, including meetings, travel, conferences, and department activities.
Performs desktop publishing and creates and develops visual presentations.
Establishes, maintains, and updates filing systems and retrieves information as needed.
Organizes and prioritizes large volumes of information and calls; sorts and distributes mail.
Drafts written responses or replies by phone or email and responds to recurring requests for information.
Answers routine and non-routine phone questions, takes messages, and works with other departments to provide phone coverage.
Acts as a liaison with other departments and outside agencies, including high-level staff.
Handles confidential and non-routine information and explains policies when necessary.
Works independently and as part of a team on special and ongoing projects.
Manages special projects, potentially including planning and coordinating presentations, disseminating information, coordinating direct mailings, and creating brochures.
Types and designs correspondence, memos, charts, tables, graphs, and business plans.
Proofreads copy for spelling, grammar, and layout, and ensures the final copy is accurate and clear.