Admin Assistant / Accounts Payable

Loadmaster Corporation•Norway, MI

About The Position

The Administrative Assistant provides administrative and accounts payable support to the Controller and helps maintain an organized and efficient office environment. The role processes invoices and payments, maintains financial records, assists with reporting, and provides general clerical support in a fast-paced manufacturing environment. The position requires frequent standing, walking, sitting, kneeling, climbing, and lifting up to 25 pounds. Pre-employment drug testing is required. The listed schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. CST. Duties and responsibilities may change at any time with or without notice.

Requirements

Familiarity with bookkeeping and basic accounting principles.
Strong data-entry and computer skills.
Excellent organizational and time-management abilities.
Effective written and verbal communication skills.
High attention to detail and accuracy.
Positive attitude, reliability, and strong problem-solving skills.
Ability to multitask and work independently as well as part of a team.
Ability to frequently stand, walk, sit, kneel, and climb, and lift up to 25 pounds.
Pre-employment drug testing is required.

Nice To Haves

One or more years of office or administrative experience; the employer is willing to train the right candidate.
Experience with QuickBooks and Microsoft Excel.

Responsibilities

Process accounts payable invoices accurately and in a timely manner.
Match purchase orders, packing slips, and vendor invoices for payment.
Prepare and process weekly check runs.
Reconcile vendor statements and resolve invoice discrepancies.
Maintain organized accounts payable files and records.
Assist the Controller with month-end accounts payable reporting and other accounting duties.
Provide administrative and clerical support to the Controller and office staff.
Maintain accurate records and perform data entry in QuickBooks and other business systems.
Answer phones, greet visitors, file documents, and assist with general office operations.
Perform other administrative and accounting duties as assigned.