Accounts Payable Assistant

Nelson Mullins Riley & Scarborough • Columbia, SC

2d • Onsite

About The Position

Nelson Mullins is seeking a detail-oriented and proactive Accounts Payable Assistant for its Columbia office. The role supports the Finance team and the firm’s operations by ensuring accurate and timely processing of vendor payments and expense reimbursements. It is suited to someone who can work in a fast-paced professional-services environment and maintain accuracy, confidentiality, and a high standard of client service.

The Accounts Payable Assistant reviews, codes, and processes vendor invoices in accordance with firm policies and procedures; prepares and executes payment batches using checks, ACH transactions, and domestic and international wire transfers; validates wire instructions; and resolves discrepancies, rejected payments, and banking errors. The role also maintains vendor records and documentation, responds to invoice and payment inquiries with attorneys, administrative staff, and vendors, assists with expense processing and reimbursements, supports accounts-payable month-end close activities, and contributes to process improvements and stronger internal controls.

Requirements

• Two to three or more years of accounts payable experience.
• Hands-on experience processing wire transfers and working with banking platforms.
• Strong understanding of accounting fundamentals and internal controls.
• Proficiency in Microsoft Excel and accounting systems.
• Exceptional attention to detail and accuracy in data entry and financial processing.
• Strong organizational and time management skills to prioritize competing deadlines.
• Excellent written and verbal communication skills.
• Service-oriented mindset.
• Ability to handle sensitive information with discretion and professionalism.

Nice To Haves

• Accounts payable experience in a law firm or professional services environment.

Responsibilities

• Review, code, and process vendor invoices according to firm policies and procedures.
• Prepare and execute payment batches, including checks, ACH transactions, and domestic and international wire transfers.
• Validate wire instructions and promptly resolve discrepancies, rejected payments, and banking errors.
• Maintain and update vendor records, ensuring accurate documentation and compliance with internal controls.
• Partner with attorneys, administrative staff, and vendors to address and resolve invoice and payment inquiries.
• Assist with expense processing and reimbursement workflows.
• Support accounts-payable activities related to month-end closing.
• Identify opportunities to improve accounts-payable processes and strengthen internal controls.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed