Accounts Receivable & Accounts Payable Assistant

John F Martin & Sons•Newmanstown, PA

About The Position

The Accounts Receivable/Accounts Payable Assistant supports office and accounting functions professionally and efficiently. The role processes customer and vendor transactions, maintains accurate financial records, and supports other departments as needed. It may also include customer service and general administrative duties. The position uses Deacom (ECI) and QuickBooks and maintains confidentiality of financial and personnel-related information.

Requirements

Data-entry skills and strong computer knowledge.
Ability to maintain accuracy while handling multiple tasks in a fast-paced environment under low to moderate supervision.
Excellent verbal and written communication skills, including professional telephone and face-to-face etiquette.
Ability to handle and direct difficult customers or situations while remaining patient and courteous.
Ability to maintain confidentiality and demonstrate dependability in production and attendance.
Strong negotiating, organizational, and time-management skills.
Ability to learn quickly, follow simple instructions, and operate office machinery such as a photocopier and postage machine.

Responsibilities

Process customer payments accurately and on time.
Research and follow up on delinquent or incorrect payments as needed.
Handle credit card transactions and online banking tasks, and enter corresponding transactions in ERP and QuickBooks systems.
Issue customer credits and/or sales orders and complete associated documentation.
Process employee sales and maintain accurate transaction records.
Post daily sales transactions.
Coordinate vendor invoice approvals in accordance with company policies and procedures, and process invoices accurately and on time.
Organize and maintain accounts payable and accounts receivable records and supporting documentation.
Use ERP software systems, including Deacom (ECI) and QuickBooks, to support daily accounting functions.
Provide general support to accounting management and other departments upon request.
Maintain company forms and update A/R and A/P standard operating procedures as necessary.
Assist with answering phones, order entry, or customer service tasks as required.
Maintain confidentiality regarding financial and personnel-related information.
Perform additional tasks as assigned by the Accounting Manager or other leadership.