Accounts Payable Assistant
About The Position
We are seeking an Accounts Payable Assistant to process and review vendor invoices, ensuring accurate coding, approvals, and supporting documentation are in place before payment. The role monitors automated purchase order invoice processing and resolves exceptions such as discrepancies, pricing differences, quantity mismatches, and missing receipts. It also manually processes freight invoices, reconciles vendor statements, and investigates discrepancies. This is a contract position based onsite in Osseo, Minnesota, working 20–30 hours per week. Scheduling is flexible, with workdays and hours chosen to align with core business hours. The position works closely with the Accounting/Finance team based in New Jersey, which operates on Eastern Standard Time. Invoices are processed using the E21 ERP system; purchase order invoices are automated, while freight invoices are processed manually.
Requirements
- Accounts payable experience; 0–6+ months is listed.
- Attention to detail.
- Ability to process information quickly.
- Data entry aptitude.
- Knowledge of invoice processing and purchase orders.
Responsibilities
- Process and review vendor invoices for accurate coding and approvals.
- Monitor automated purchase order invoice processing and resolve exceptions.
- Manually process freight invoices, ensuring charges and coding are correct.
- Reconcile vendor statements and address invoice or payment discrepancies.
- Collaborate with vendors and internal departments to resolve accounts payable inquiries.
Benefits
- Medical, dental, and vision coverage, if eligible.
- Critical illness, accident, and hospital coverage, if eligible.
- 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
- Voluntary life and AD&D insurance for the employee and dependents, if eligible.
- Short- and long-term disability coverage, if eligible.
- Health Spending Account (HSA), if eligible.
- Transportation benefits, if eligible.
- Employee Assistance Program, if eligible.
- Time off or leave, including PTO, vacation, or sick leave, if eligible.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
