Accounts Payable Admin Assistant

Turn14 Distribution•Horsham, PA

7d•Onsite

About The Position

Turn 14 Distribution is seeking an organized and detail-oriented Accounts Payable Admin Assistant to support the Finance & Accounting department with daily accounts payable operations and administrative tasks. The role focuses on managing department communications, processing drop-ship invoices and vendor credits, maintaining accurate purchase order and invoice records, and sharing timely and accurate information across departments. The position is onsite in Horsham, Pennsylvania, with a Monday–Friday schedule from 8:30 AM to 5:00 PM. The ideal candidate has strong attention to detail and organizational skills, can manage multiple priorities, and provides reliable administrative support to the Accounts Payable team. The role also involves supporting other accounting functions as needed, contributing to process improvements, and handling confidential financial information professionally and with integrity.

Requirements

High school diploma or equivalent.
At least one year of experience in accounts payable or a similar administrative or accounting role.
Familiarity with accounts payable processes, procedures, and basic accounting principles.
Proficiency with accounting software.
Proficiency in Microsoft Office Suite, particularly Excel.
Proficiency with Google Workspace.
Strong data-entry skills with a high degree of accuracy.
Excellent organizational, time-management, and prioritization skills.
Strong written and verbal communication skills and ability to collaborate across departments.
Ability to work independently and contribute effectively as part of a team.
Demonstrated attention to detail and commitment to maintaining accurate records.
Ability to handle confidential information with discretion and integrity.

Nice To Haves

Associate’s degree in accounting or a related field.
Experience with SAP or similar systems.

Responsibilities

Monitor and manage the Accounts Payable group email, ensuring timely responses and clear communication.
Process drop-ship invoices through two-way matching procedures.
Process incoming vendor credits accurately and completely.
Rename, reorganize, and update purchase orders and invoices to maintain accurate and organized records.
Communicate accurate and timely information to key stakeholders across departments.
Perform general administrative duties and provide ongoing support to the Accounts Payable team.
Provide backup support for other accounting functions as needed.
Assist with implementation and continuous improvement of accounts payable processes and procedures.
Handle confidential financial information with professionalism and integrity.