Accounts Payable Admin

Firetrol Protection Systems•Dallas, TX

2d•Onsite

About The Position

Firetrol, a national leader in fire protection and life safety services, is seeking an Accounts Payable Admin for its district office in Dallas, Texas. Under the direction of the Office Manager, this position performs administrative and accounts payable functions in accordance with established procedures. The role handles vendor invoices, payment accuracy, records, reconciliations, and accounts payable issues, while also providing general administrative support to colleagues and supervisors and assisting the purchasing department as needed. Additional duties may be assigned as the employee becomes familiar with the systems and processes.

Requirements

Strong customer service and communication skills.
High attention to detail and accuracy in data entry.
Strong organizational and record-keeping skills.
Ability to identify and resolve discrepancies or accounts payable issues.
Ability to learn new systems and processes quickly.
Strong time-management and prioritization skills.
Professional and dependable, with the ability to work independently or as part of a team.

Nice To Haves

Accounts payable or similar administrative experience is preferred.
Experience with Great Plains is a plus.
Ability to read, match, and verify invoices, purchase orders, pricing, and payment terms.

Responsibilities

Answer incoming calls.
Process vendor invoices, including matching invoices to purchase orders and verifying pricing, terms, and charges.
Review and enter invoices using the correct vendor ID, general ledger coding, and approvals.
Maintain and organize accounts payable files and records.
Ensure payments are applied to the correct invoices.
Scan and email invoices to corporate for payment.
Investigate and resolve accounts payable issues, discrepancies, and material irregularities.
Review vendor statements and resolve past-due or incorrect items before submitting them to corporate.
Correct reconciliation errors identified by corporate accounts payable.
Manage accounts payable using Great Plains and other programs.
Provide accurate data entry and assist the purchasing department as needed.
Provide professional administrative and clerical support to colleagues and supervisors.
Assist with general office tasks and other responsibilities that support the business.
Take on additional duties after becoming familiar with systems and processes.