Administrative Assistant, A&R

Universal Music Group•New York, NY

11d•$40,520 - $45,000

About The Position

Verve Label Group is seeking a detail-oriented, proactive Administrative Assistant to support its A&R team. The role calls for strong problem-solving skills, a customer-service mindset, an entrepreneurial spirit, a polished professional demeanor, and the ability to remain calm under pressure. The assistant coordinates travel, meetings, calendars, expenses, guest visits, tickets, and special projects, and may also support A&R research and reporting. Additional duties may be assigned.

Requirements

Minimum 2 years of administrative experience.
Ability to interact comfortably and effectively with company employees at all levels, including Executive Management.
Ability to interact comfortably and effectively with external partners and clients.
Strong attention to detail, problem-solving, and organizational skills.
Advanced Microsoft Office skills, including Outlook, Excel, and PowerPoint.
Proactive in determining roadblocks.
Excellent verbal and written communication skills.
Ability to work under high pressure and at speed.
Ability to build collaborative relationships.
Ability to keep information highly confidential.
Flexible and able to multitask.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Coordinate extensive travel and meetings.
Maintain high-demand schedules and calendars.
Meet guests and assist with general queries.
Reconcile and process monthly expenses.
Prepare and coordinate regular meetings, including food orders, document preparation and organization, occasional meeting coverage, and note-taking.
Coordinate special projects, follow up, and meet deadlines.
Coordinate tickets with the company buyer.
When applicable, research and compile weekly data reports for A&R.
Perform additional duties as assigned.

Benefits

Comprehensive medical, dental, and vision coverage.
100% coverage for outpatient in-network mental health services.
Fertility coverage for eligible medical plan participants.
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and other eligible expenses, up to $720 per year.
Student Loan Repayment Assistance and Tuition Reimbursement.
401(k) with 100% immediate vesting on the first 5% of employee contributions, plus an additional UMG contribution.
Flexible Paid Time Off (PTO) for exempt employees.
Three weeks of PTO for non-exempt employees.
Two weeks of paid Winter Break.
10 company holidays, including Juneteenth and Wellbeing Day.
Summer Fridays between Memorial Day and Labor Day.
Paid parental leave.