Administrative Assistant, A&R

Universal Music•New York, NY

About The Position

Universal Music Group’s Verve Label Group is seeking a dynamic Administrative Assistant to support its A&R team. The ideal candidate is detail-oriented and proactive, with strong problem-solving skills, a customer-service mindset, an entrepreneurial spirit, a polished professional demeanor, and the ability to remain calm under pressure. The role coordinates travel, meetings, schedules, calendars, expenses, guests, and special projects. It may also involve A&R research and data reporting, as well as other duties as assigned. The position requires effective interaction with employees at all levels, executive management, external partners, and clients, while handling confidential information and working at a fast pace.

Requirements

At least 2 years of administrative experience.
Ability to interact comfortably and effectively with employees at all levels, including executive management, and with external partners and clients.
Strong attention to detail, problem-solving, and organizational skills.
Advanced Microsoft Office skills, including Outlook, Excel, and PowerPoint.
Proactive approach to identifying roadblocks.
Excellent verbal and written communication skills.
Ability to work under high pressure and at speed.
Ability to build collaborative relationships.
Ability to keep information highly confidential.
Flexible and able to multitask.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Coordinate extensive travel and meetings.
Maintain high-demand schedules and calendars.
Meet guests and help with general queries.
Reconcile and process monthly expenses.
Prepare and coordinate regular meetings, including ordering food and preparing and organizing documents as directed; occasionally cover meetings and take notes.
Coordinate special projects, follow up, and meet deadlines.
Coordinate tickets with the company buyer.
As applicable, perform A&R duties, including researching and compiling weekly data reports.
Perform additional duties as assigned.

Benefits

Comprehensive medical, dental, and vision coverage, including 100% coverage for out-patient in-network mental health services.
Fertility coverage for eligible medical plan participants.
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and more, up to $720 per year.
Student loan repayment assistance and tuition reimbursement.
401(k) with 100% immediate vesting on the first 5% of employee contributions, plus an additional UMG contribution.
Flexible paid time off for exempt employees.
Three weeks of PTO for non-exempt employees.
Two weeks of paid Winter Break.
Ten company holidays, including Juneteenth and Wellbeing Day.
Summer Fridays between Memorial Day and Labor Day.
Paid parental leave.