A/R Specialist

Prospect Blue•Richmond, VA

About The Position

ProspectBlue is partnering with an established, vertically integrated signage and architectural branding company to hire an organized, detail-oriented A/R Specialist. The company serves healthcare systems, higher education campuses, civic and public spaces, and corporate environments. This hands-on accounting role supports accounts receivable, collections, accounts payable, payroll processing, and general accounting functions. The position is suited to someone who can balance multiple priorities, work accurately with numbers and deadlines, and communicate professionally with customers, vendors, and employees.

Requirements

2–4 years of experience in accounting, bookkeeping, or a related finance role.
Hands-on experience with accounts receivable, accounts payable, collections, and payroll processing.
Proficiency with accounting software such as QuickBooks.
Experience using payroll platforms such as ADP, Paychex, Gusto, or similar systems.
Intermediate Excel skills, including VLOOKUPs, pivot tables, and reconciliations.
Strong attention to detail and organizational skills, with the ability to manage competing priorities and deadlines.
Clear, professional written and verbal communication skills.
Ability to handle confidential financial and employee information with discretion.

Nice To Haves

Associate's or Bachelor's degree in Accounting, Finance, or a related field.
Knowledge of GAAP and fundamental accounting principles.
Experience processing multi-state payroll.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).

Responsibilities

Prepare and issue accurate, timely customer invoices based on contracts, orders, and project milestones.
Apply customer payments, reconcile accounts receivable, and maintain accurate billing records.
Research and resolve billing discrepancies; prepare AR aging reports and identify potential collection concerns.
Monitor past-due accounts and follow up with customers by phone and email.
Document collection activity, coordinate payment arrangements when appropriate, and escalate accounts as needed.
Partner with sales and account management to resolve disputes and support timely payments.
Process vendor invoices, including coding, matching purchase orders or receipts, and obtaining appropriate approvals.
Schedule vendor payments by check, ACH, or wire while considering payment terms and cash flow priorities.
Maintain vendor records, reconcile vendor statements, respond to inquiries, and assist with year-end 1099 preparation.
Review employee expense reports for accuracy and compliance with company policies.
Process weekly payroll for employees across multiple states.
Maintain payroll records for new hires, terminations, pay changes, deductions, and benefits.
Review timekeeping records, resolve discrepancies, and support compliance with applicable payroll tax requirements.
Reconcile payroll to the general ledger and assist with quarterly and year-end filings, including Forms 941 and W-2s.
Respond to employee payroll questions while maintaining confidentiality.
Assist with month-end close, account reconciliations, and journal entries.
Provide documentation for annual audits and tax preparation.
Identify opportunities to improve accounting processes and internal controls.
Support additional accounting functions as needed.