Craft - Administrative Assistant

RES•Palmer, TX

12d•Hybrid

About The Position

The Administrative Assistant primarily supports Vice Presidents and their teams in the Denver office. The role may serve as a project manager at the direction of the supported Vice Presidents, owning timelines, running meetings, and managing key deliverables. The position may involve access to sensitive information and requires professional handling of confidential matters. The Administrative Assistant coordinates executive and team calendars, travel, meetings, documentation, expenses, and department logistics. The role also provides administrative coverage for other Executive Assistants and Office Administration staff, supports employee onboarding, and responds proactively to a wide variety of requests. Some after-hours availability by email or mobile phone may be required. The position qualifies for a daily per diem of $95 and is bonus eligible; final compensation depends on individual education, qualifications, experience, and work location. The position is based in the Denver office and is identified as hybrid. The work environment and physical demands described are representative of those encountered while performing essential functions; reasonable accommodations may be made. Candidates must pass a pre-employment background investigation and drug test. RES maintains a drug-free workplace and is an equal opportunity employer committed to diversity and inclusion.

Requirements

High school diploma or GED required.
At least 4 years of related experience supporting executive-level staff and balancing multiple projects required.
Ability to travel domestically 5–15% required.
Advanced skills in Microsoft Office applications, including Word, Excel, and PowerPoint.
Ability to read, analyze, and interpret general business information and write reports and business correspondence.
Experience with proofreading, editing, organization, and calendar management.
Ability to handle details, access to information, and conversations of a sensitive nature confidentially.
Ability to exercise independent judgment and initiative within agreed limits.
Ability to solve practical problems involving concrete variables in situations with limited standardization.
Ability to handle tight deadlines and last-minute changes, adapt quickly, anticipate needs, and problem-solve independently.
Professional presentation when representing a supervisor.
Broad knowledge of corporate operations and policies.
Ability to exercise discretion and maintain confidentiality.
Ability to thrive in a fast-paced, constantly evolving environment.
Consistency in work, attendance, and personal demeanor; ability to deliver commitments on time and accurately.
Initiative to accomplish work efficiently and find creative ways to support the direct supervisor’s productivity.
Ability to learn from mistakes and incorporate feedback.
Functional competencies include agility, accountability, communication, attention to detail, and prioritization.

Nice To Haves

Bachelor’s degree in business or a related discipline preferred.
Online SharePoint design and project management experience.
SharePoint administration experience, including collecting inputs, creating web page content, and maintaining web pages.

Responsibilities

Coordinate complex domestic and international travel itineraries, including air and ground transportation, lodging, visa arrangements, and other needs; expedite last-minute changes, sometimes after regular business hours.
Schedule and coordinate meeting space and logistics for executive and board meetings, external visitors, candidate visits and interviews, and trainings.
Prepare agendas, organize on-site and off-site staff and committee meetings, prepare presentations and reports, and coordinate IT support.
Coordinate and order food for department meetings and trainings.
Complete accurate, timely expense reports in compliance with company spending policies.
Draft and prepare memorandums, correspondence, agenda materials, and other documents, including sensitive and confidential materials.
Proofread and check documents for accuracy, completeness, and compliance with company standards.
Maintain and organize electronic and hard-copy files.
Serve as a liaison between executives and clients, company leadership, staff, and the public.
Assist Vice Presidents with invoices, requisitions, timesheets, expense reports, and escalations requiring rerouting.
Back up Office Administration staff with vendor management, safety procedure compliance, and ordering office supplies.
Process and distribute incoming mail when backing up the office administrator.
Support new employee onboarding by setting up desks, issuing items, and answering questions as needed.
Attend work regularly and punctually and comply with the Employee Handbook, Code of Conduct, and company policies and procedures.
Promote and model a safety- and quality-oriented attitude.
Manage multiple Outlook calendars for internal and external meetings, accommodating short-notice changes and rescheduling.
Respond proactively and promptly to a wide variety of requests with a positive, consultative approach.
Provide coverage for other Executive Assistants.
Prepare and send document shipments through FedEx, USPS, UPS, or other means.
Order supplies for specific department needs.
Provide some after-hours availability by email or mobile phone as required.
Support SharePoint design and project management, including gathering inputs, creating web page content, and maintaining web pages.