Craft - Administrative Assistant

RES•Palmer, TX

11d•Hybrid

About The Position

The Administrative Assistant primarily supports Vice Presidents and their teams in the Denver office. The role also serves as a project manager as directed by the VPs, owning timelines, running meetings, and managing key deliverables. The position may involve access to sensitive information, which must be handled professionally and confidentially. The Administrative Assistant coordinates complex domestic and international travel, manages executive calendars and meeting logistics, prepares agendas and materials, and supports presentations, reports, expense reporting, correspondence, and document management. The position serves as a liaison between executives and clients, company leadership, staff, and the public, and assists with invoices, requisitions, timesheets, escalations, and office administration coverage. Some after-hours availability by email or mobile phone may be required. The role requires regular, punctual attendance and compliance with company policies, a safety- and quality-oriented approach, discretion, strong organization, and the ability to adapt to tight deadlines and last-minute changes. The work environment and physical demands vary: standing is required frequently, while reading, grasping, hearing, reaching, vision, repetitive motion, and sitting are required constantly. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The company maintains a drug-free workplace; candidates must pass a pre-employment background investigation and drug test.

Requirements

High school diploma or GED required.
At least 4 years of related experience supporting executive-level staff and balancing multiple projects.
Ability to travel domestically 5% to 15%.
Advanced skills in Microsoft Office applications, including Word, Excel, and PowerPoint.
Ability to read, analyze, and interpret general business information and write reports and business correspondence.
Experience in proofreading, editing, organization, and calendar management.
Ability to handle sensitive details, information, and conversations confidentially.
Ability to exercise independent judgment and initiative within agreed limits.
Ability to solve practical problems and handle variables in situations with limited standardization.
Ability to manage tight deadlines and last-minute changes, adapt quickly, anticipate needs, and problem-solve independently.
Professional presentation when representing a supervisor.
Broad knowledge of corporate operations and policies.
Ability to maintain discretion and confidentiality.
Ability to thrive in a fast-paced, constantly evolving environment and demonstrate consistency in work, attendance, and demeanor.
Ability to meet commitments on time and produce accurate work.
Ability to find efficient ways to accomplish work and take initiative to improve a supervisor’s productivity.
Ability to learn from mistakes and incorporate feedback.
Online SharePoint design and project management experience.
SharePoint administration experience, including collecting inputs, creating web page content, and maintaining web pages.
Functional competencies include agility, accountability, communication, attention to detail, and prioritization.

Nice To Haves

Bachelor’s degree in business or a related discipline preferred.

Responsibilities

Coordinate complex travel itineraries and arrangements, including air and ground transportation, lodging, visas, and last-minute changes; travel may include frequent international trips.
Schedule and coordinate meeting space and logistics for executive and board meetings, external visitors, candidate visits and interviews, and trainings.
Prepare agendas, organize on- and off-site staff and committee meetings, prepare presentations and reports, and coordinate IT support.
Coordinate and order food for department meetings and trainings.
Complete accurate, timely expense reports in compliance with company spending policies.
Draft and prepare memorandums, correspondence, agenda materials, and other documents, including sensitive and confidential materials.
Proofread documents for accuracy, completeness, and compliance with company standards.
Maintain and organize electronic and hard-copy files.
Act as a liaison between executives and clients, company leadership, staff, and the public.
Assist VPs with invoices, requisitions, timesheets, expense reports, and routing escalations.
Back up Office Administration staff with vendor management, safety procedure compliance, and office supply ordering.
Process and distribute incoming mail when backing up the office administrator.
Assist with new employee onboarding, including desk setups and answering questions as a resource.
Attend work regularly and punctually and comply with the Employee Handbook, Code of Conduct, and company policies and procedures.
Model and support a safety- and quality-oriented attitude.
Manage multiple Outlook calendars for internal and external meetings, including short-notice schedule changes.
Respond proactively and promptly to varied requests with a positive, consultative approach.
Provide coverage for other Executive Assistants.
Prepare and send documentation shipments via FedEx, USPS, UPS, or other means.
Order supplies for specific department needs.
Provide some after-hours availability by email or mobile phone when required.

Benefits

Medical, dental, and vision insurance, effective on the first day of employment.
Health Savings Account with employer contribution.
Flexible Spending Accounts.
Basic life insurance at 4x pay and voluntary life insurance.
Short- and long-term disability coverage.
Accident, hospital, and critical illness coverage.
401(k) plan with 6% company match.
Four weeks of Paid Time Off and 10 paid holidays.
Tuition reimbursement.
Green Car Reimbursement.
Volunteer and charity matching.
Paid parental leave.
Paid sabbatical leave.
Employee referral bonus.
Employee discounts.
Wellness programs and wellness reimbursement.
Position is bonus eligible.
Daily per diem of $95.