Administrative Assistant, Farming Operations

Silver Lion Farms • Ely, NV

6d • $25 - $26 • Onsite

About The Position

Silver Lion Farms is seeking a detail-oriented and highly organized Administrative Assistant to support farming operations at its Ely, Nevada location. The role supports the Farm Manager with reporting, asset and maintenance tracking, inventory, and other administrative functions, and manages organic certification paperwork, processing, testing, and compliance reporting.

The position maintains farm and operational records, coordinates hay-trucking schedules and scale procedures, oversees testing and organic certification documentation, supports purchasing and receiving, and tracks farm assets and maintenance. It also performs general clerical and organizational duties and may assist with operating equipment and machinery when necessary. This is an onsite position. Typical hours are Monday–Friday, 7 a.m.–3:30 p.m., though hours can vary. The position is not eligible for overtime pay.

Requirements

• Previous administrative support experience, preferably in a farm, agricultural, or operational setting.
• Ability to perform accurate and efficient data entry with close attention to detail.
• Proficiency in Microsoft Outlook, Excel, and Word, including entering, organizing, and reviewing spreadsheet data.
• Basic math skills.
• Ability to learn and use new software programs, databases, and digital recordkeeping systems.
• Strong organizational and time-management skills, including the ability to prioritize tasks and meet deadlines.
• Clear written and verbal communication skills.
• Accountability, initiative, and follow-through; ability to work independently and ask questions when clarification is needed.
• Valid driver’s license.
• Ability to stand, walk, and remain on one's feet for extended periods of 8–12 hours per day.
• Ability to perform repetitive physical tasks, including bending, squatting, kneeling, twisting, reaching, and climbing.
• Ability to lift, carry, push, and pull up to 50 pounds.
• Ability to work outdoors in agricultural environments with extreme heat, cold, wind, rain, sun exposure, dust, pollen, airborne agricultural particles, uneven terrain, mud, and variable ground conditions.
• Manual dexterity, hand-eye coordination, and ability to use both hands for extended periods.
• Ability to wear and properly use required personal protective equipment, such as gloves, safety glasses, and hearing protection.
• Ability to see, hear, communicate, and use computers, tablets, mobile devices, and other equipment for field and office duties, including reading screens, entering data, and responding to verbal instructions and safety communications.
• Ability to climb ladders, step over irrigation lines, and safely navigate around farm infrastructure.

Responsibilities

• Update farm planting, usage, and yield reports in AgWorld.
• Perform monthly well meter readings; update company logs and enter readings on the NDWR website.
• Count monthly hay inventory and report damaged hay on the inventory tracker.
• Update daily BOL loads on the sales tracker and enter transactions in AgWorld.
• Scan BOLs and upload them to designated accounting areas daily.
• Record harvest loads by cutting in AgWorld and in the Harvest + Sales by Pivot-Cutting log.
• Enter daily farm events from the Outlook calendar into AgWorld activities.
• Coordinate with trucking dispatchers to schedule daily hay-truck arrivals and loading.
• Schedule hay trucks directly with buyers who do not use a dispatch company.
• Coordinate with the farm team on loading scheduled trucks.
• Operate the truck weigh scale, weigh trucks, produce Bills of Lading, and provide drivers with the required BOL and scale-ticket copies.
• Work with the Farm Manager to address customer issues and concerns.
• Inspect and clean under the truck scale weekly and report buildup to the Farm Manager for cleaning arrangements.
• Maintain and track organic certification paperwork and communicate directly with the NDA for annual certification and audits.
• Create cutting and Pivot Stack Tags as needed during the season.
• Test bales with high moisture readings; collect hay samples for testing by cutting; and conduct soil and water testing.
• Report test results to the management team and work with management on remediation plans and required agency paperwork.
• Coordinate with the Farm Manager and procurement department to assess purchasing needs and track purchases through delivery.
• Forward miscellaneous receipts, track invoices, generate customer and driver BOLs, and scan BOLs and scale tickets to accounting daily.
• Track farm assets, including equipment, tools, and other assets, with the management team.
• Enter maintenance for vehicles, pivots, farm machinery, and implements into Bolt.
• Assist with tracking farm-team incident reports.
• Perform clerical duties such as filing, word processing, and scanning documents; assist with other duties as needed.
• Assist with operating equipment and machinery when necessary.
• Clean and organize the shop, break areas, and scale-house restrooms.

Benefits

• Full benefits, including 100% company-paid medical and life insurance; vision and dental insurance are also available.
• Paid vacation and sick time.
• Free shuttle service from Ely and McGill.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed