Administrative Assistant, Farming Operations

Silver Lion Farms•Ely, NV

5d•Onsite

About The Position

Silver Lion Farms is seeking a detail-oriented, highly organized Administrative Assistant to support farming operations in Ely, Nevada. The role supports the Farm Manager with reporting, asset and maintenance tracking, inventory, and other administrative functions. It is also responsible for organic certification paperwork, processing, testing, and compliance reporting. The position is onsite and is not eligible for overtime pay. Hours can vary, but the typical schedule is Monday–Friday, 7 a.m.–3:30 p.m. Responsibilities include maintaining farm and sales records, coordinating truck schedules and hay loading, operating the truck weigh scale, preparing Bills of Lading and scale tickets, tracking organic certification and testing, assisting with purchasing and receiving, and maintaining farm asset and maintenance records. The role also includes general clerical work, assisting with equipment operation when necessary, and cleaning and organizing designated work areas.

Requirements

Previous administrative support experience, preferably in a farm, agricultural, or operational setting.
Ability to perform data entry accurately and efficiently with close attention to detail.
Proficiency in Microsoft Outlook, Excel, and Word, including entering, organizing, and reviewing spreadsheet data.
Basic math skills.
Ability to learn and use new software programs, databases, and digital recordkeeping systems.
Strong organizational and time-management skills, including prioritizing tasks and meeting deadlines.
Clear written and verbal communication skills.
Accountability, initiative, and follow-through; ability to work independently and ask questions when clarification is needed.
Valid driver’s license.
Ability to stand, walk, and remain on feet for extended periods of 8–12 hours per day.
Ability to perform repetitive physical tasks, including bending, squatting, kneeling, twisting, reaching, and climbing.
Ability to lift, carry, push, and pull up to 50 pounds.
Ability to work outdoors in agricultural environments exposed to extreme heat, cold, wind, rain, sun, dust, pollen, other airborne particles, uneven terrain, and mud.
Manual dexterity and hand-eye coordination, including use of both hands for extended periods.
Ability to wear and properly use required personal protective equipment, such as gloves, safety glasses, and hearing protection.
Ability to see, hear, communicate, and use computers, tablets, mobile devices, and other equipment for field and office duties.
Ability to climb ladders, step over irrigation lines, and safely navigate farm infrastructure.

Nice To Haves

Administrative support experience in a farm, agricultural, or operational setting.

Responsibilities

Update farm planting, usage, and yield reports in AgWorld.
Conduct monthly well meter readings, update company logs, and submit readings on the NDWR website.
Count monthly hay inventory and report damaged hay on the inventory tracker.
Update daily Bills of Lading loads on the sales tracker and enter transactions in AgWorld.
Scan Bills of Lading and upload them to designated accounting locations daily.
Record harvest loads by cutting in AgWorld and on the Harvest + Sales by Pivot-Cutting log.
Enter daily farm events from the Outlook calendar into AgWorld activities.
Coordinate daily hay-trucking schedules with dispatch companies and hay buyers who do not use dispatch services.
Coordinate with the farm team to load scheduled trucks.
Operate the truck weigh scale, weigh trucks, prepare Bills of Lading, and provide drivers with the required documents.
Work with the Farm Manager to address customer issues and concerns.
Inspect and maintain cleanliness under the truck scale weekly and report buildup to the Farm Manager.
Maintain and track organic certification paperwork, communicate with NDA regarding annual certification and audits, and create cutting and Pivot Stack Tags as needed.
Perform moisture testing of bales with high moisture readings; collect hay samples for testing by cutting; and conduct soil and water testing.
Report test results to management and assist with remediation plans and required agency submissions.
Work with the Farm Manager and procurement department to assess purchasing needs and track purchases through delivery.
Forward miscellaneous receipts, track invoices, generate Bills of Lading, and scan Bills of Lading and scale tickets to accounting daily.
Track farm assets, including equipment, tools, and other assets, with the management team.
Ensure maintenance for vehicles, pivots, farm machinery, and implements is entered into Bolt.
Assist with tracking farm-team incident reports.
Perform clerical duties such as filing, word processing, and document scanning.
Assist with other duties as needed, including equipment and machinery operation when necessary.
Clean and organize the shop, break areas, and scale-house restrooms.