Administrative and Media Assistant

Feeding Northeast Florida•Gainesville, FL

10d•Onsite

About The Position

The Administrative and Media Assistant supports Feeding Northeast Florida’s outreach, storytelling, and operational efforts. The position helps strengthen community awareness of the Food Bank’s mission by assisting with events, marketing and creative projects, and administrative operations. It also runs the front desk by greeting and directing guests, vendors, agencies, and volunteers, and monitors phones and messages. The role supports marketing initiatives and storytelling by gathering stories, photos, and impact information from programs and community events. It coordinates internal creative requests and assists with special community engagement and outreach projects that connect community members with food resources and programs. Administrative work includes supporting the Volunteer team with paperwork, scheduling, and community service workers; gathering and providing data and agency information to grants, marketing, and fundraising teams; greeting guests and ensuring visitors sign in; and receiving and processing monetary and food donations brought to the food bank. The position is based in an office/warehouse environment, with work indoors and outdoors and regular exposure to all weather conditions. It requires a flexible schedule and travel to accommodate FNEFL events. In a declared federal, state, or local emergency, employees may be called in to perform regular or emergent duties because FNEFL is typically considered an essential service and emergency responder.

Requirements

High school graduate.
Ability to sit and use a computer for long periods of time, including typing and seeing.
Ability to read and write in English.
Ability to think strategically, communicate expectations, and establish priorities.
Ability to accommodate a flexible schedule and travel for FNEFL events.

Nice To Haves

Administrative experience preferred.

Responsibilities

Assist with marketing initiatives that promote Feeding Northeast Florida’s mission, programs, and impact.
Gather stories, photos, and impact information from programs and community events to support storytelling.
Coordinate internal creative requests for marketing materials, event promotions, and outreach needs.
Assist with special community engagement initiatives that expand awareness of Feeding Northeast Florida’s mission and services.
Support internal coordination of outreach projects connecting community members with food resources and programs.
Support the Volunteer team with paperwork, including sign-in sheets, scheduling, and community service workers.
Gather and provide needed data and agency information for grants, marketing, and fundraising teams.
Greet and direct guests, vendors, agencies, and volunteers; ensure visitors are signed in.
Monitor phones and messages.
Receive and process monetary and food donations brought to the food bank.