Administrative and Communications Assistant
About The Position
The Administrative and Communications Assistant communicates with employees through internal channels, including company newsletters, digital signage, the intranet, and internal social media. The position provides administrative support to the organization and senior leaders, and supports employee engagement activities and company events. The role prepares and edits publications for internal audiences, administers company shop and corporate web pages, assists with community social responsibility and donation campaigns, supports an annual confidential audit, takes meeting notes, and provides event-planning and receptionist backup support. The position works with moderate functional guidance, handles recurring tasks with occasional variations, and requires prioritization, time management, discretion, and courteous service to internal and external customers. The role has no supervisory responsibilities. Associates may be asked to perform other duties within this or a higher or lower job level at a supervisor’s request.
Requirements
- High school diploma or equivalent required.
- Advanced editing skills.
- Experience with In-Design, Photoshop, Illustrator, and similar programs required.
- Personal experience using Microsoft applications, including Word, Excel, and PowerPoint.
- Ability to utilize and operate a computer, peripheral equipment, and software programs.
- Familiarity with Japanese customs and cultures.
- Ability to maintain confidentiality regarding products, processes, and Associates.
- Ability to work well under deadlines, set priorities, self-motivate, and take initiative.
- Highly detail-oriented, with strong organizational skills.
- Collaborative team player with a positive attitude.
- Ability to provide courteous and tactful customer service internally and externally.
- Ability to read, write, speak, and understand English at a level necessary to perform assigned responsibilities.
- Ability to utilize a computer, peripheral equipment, and appropriate software.
- Ability to hear and speak, use hands and fingers, and perform occasional repetitive hand and wrist motions.
- Ability to occasionally lift up to 40 pounds, be physically mobile, adjust and focus vision, and wear personal protective equipment as necessary.
Nice To Haves
- Associate degree in Graphic Design, Art, or Communications desired.
- Two to three years of administrative experience desired.
- Working knowledge of Japanese business customs and culture desired.
Responsibilities
- Prepare and edit organizational publications for internal audiences, including the company newsletter and contributions to Toray People magazine as requested.
- Administer the CMA Company Shop and Toray/CMA logo guidelines and products.
- Administer assigned General Affairs pages of the corporate website, including Facebook and LinkedIn.
- Support Community Social Responsibility activities, such as science classes, as directed.
- Administer donation campaigns, including United Way, the Charity Pet Calendar, and the School Supply Drive.
- Support execution of the annual confidential technical audit.
- Take meeting notes for EVP and General Affairs meetings as assigned.
- Support planning and execution of company-wide events.
- Provide backup assistance for receptionist duties as requested.
- Attend safety committee meetings and communicate meeting minutes and important topics to the General Affairs team.
- Provide general support to General Affairs staff as necessary.
- Perform other duties within this or a higher or lower job level when requested by a supervisor.
Benefits
- Medical and prescription coverage through Blue Cross Blue Shield of Rhode Island, starting the first day of the month after hire.
- Vision coverage through VSP.
- Dental coverage through Delta Dental.
- Flexible Spending Accounts (FSA).
- Vacation, PTO, and floating holidays available after 90 days of employment.
- 401(k) with employer match.
- Life, accident, and short-term disability insurance.
- Additional benefits; a full list is provided with employment offers.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
