Administrative and Media Assistant

Feeding Northeast Florida•Gainesville, FL

4d•Onsite

About The Position

The Administrative and Media Assistant supports Feeding Northeast Florida’s outreach, storytelling, and operational efforts. The position helps strengthen community awareness of the Food Bank’s mission by assisting with events, marketing and creative projects, and administrative operations. The role also runs the front desk by greeting and directing guests, vendors, agencies, and volunteers, and monitors phones and messages. The position works in an office/warehouse environment, with a flexible schedule and travel to accommodate Feeding Northeast Florida events. Work is performed indoors and outdoors, with regular exposure to all weather conditions. During a declared federal, state, or local emergency, employees may be called in to perform regular or emergency duties. The job description notes that its duties are not exhaustive and that employees may be assigned other related duties. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Requirements

High school graduate.
Ability to sit and use a computer for long periods of time, including typing and seeing.
Ability to read and write in English.
Ability to think strategically, communicate expectations, and establish priorities.
Flexible schedule and travel to accommodate Feeding Northeast Florida events.

Nice To Haves

Administrative experience preferred.

Responsibilities

Assist with marketing initiatives that promote the mission, programs, and impact of Feeding Northeast Florida.
Support storytelling by gathering stories, photos, and impact information from programs and community events.
Coordinate internal creative requests for marketing materials, event promotions, and outreach needs.
Assist with special community engagement initiatives that expand awareness of Feeding Northeast Florida’s mission and services.
Support internal coordination of outreach projects that connect community members with food resources and programs.
Support the Volunteer team with paperwork, including sign-in sheets, scheduling, and community service workers.
Gather and provide data and agency information for the grants, marketing, and fundraising teams.
Greet guests and ensure visitors are signed in.
Receive and process monetary and food donations brought to the food bank.
Monitor phones and messages and direct guests, vendors, agencies, and volunteers.